Grants Accountant

NATIONAL COUNCIL OF JUVENILE & FAMILY COURT JUDGES•Reno, NV

69d

About The Position

Financial Grants Manager oversees the financial administration of more than 30 NCJFCJ federal, state, and private grants and cooperative agreements to ensure compliance with federal and governing regulations and NCJFCJ fiscal policies and procedures; Creates and monitors budgets and fiscal resources and oversees post-award management, including budget adjustments, expenditure analysis, sub-recipient monitoring, financial reporting, communication with federal and state government officials, and project closeouts; and supervises the Grants Analysts; manages the grant funding available to reporting program or department; serves as a liaison between program or department and Finance regarding all aspects of grant funding. In the performance of their respective tasks and duties, all employees are expected to practice and apply the following principles: Grasp broad overview of NCJFCJ and develop working knowledge of its programs and services Follow organizational and departmental policies, procedures, protocols, and systems Perform quality work, with or without direct supervision Interact professionally and respectfully with all staff, members of the organization, public and private officials, faculty, partners, suppliers, local communities, and the general public Work collaboratively and effectively with all members of the organization, whether as a team player, team leader, or individual contributor Work independently while understanding the necessity for communicating and coordinating work efforts with managers, staff, and other organizations Meet professional and work obligations through efficient work habits by meeting deadlines, honoring schedules, and coordinating resources in an effective and timely manner Be self-motivated and highly responsive to individuals, staff, members, and the organization Demonstrate independent decision-making, problem-solving, creative thinking, and analytical skills Approach work with a positive attitude, sense of humor, and energy Willingness to continuously learn and be flexible Use discretion in managing sensitive, proprietary, or confidential information Be responsible stewards of the organization’s resources Qualifications The following generally describes the essential functions, minimum education, experience, knowledge, skills, and abilities required to enter the job and to perform the responsibilities and duties of this position. Essential Functions Required Essential functions and responsibilities may include, but are not limited to: Ensure that NCJFCJ meets state and federal grant requirements; specifically, the compliance requirements of NCJFCJ’s federal award expenditures; Assist and inform senior executives and program/department managers of financial matters affecting the organization; Generate regular reports as needed to monitor and track grant expenditures; Utilize technology to optimize all reporting and analytical functions; Inform internal planning regarding NCJFCJ's proposed program expansion, to ensure alignment of program, outreach, and training plans with financial projections; Provide fiscal leadership with respect to all grant-related accounting functions; Supervise Grants Analyst staff; Responsible for all liaison work and coordination between programs or departments; Create budgets in collaboration with program or department management and the Finance Director; Closely collaborate with program or department managers to develop and incorporate budgets into grants; Relate and communicate the needs of Finance and internal program or departmental accounting functions to others within program or department; Attend meetings as needed; Attend ongoing training seminars for program, department, and Finance; and Other duties as assigned

Requirements

Graduate degree from an accredited university or institute of higher learning in a relevant field
Minimum of 10 years related experience, or Equivalent combination of training, education, and experience in a relevant field
Experience in managing and administering federal grant funded programs and/or working with grant funders
Ability to analyze, review, and interpret data
Ability to prepare future projections and report all aspects of grant-funded budgets
Ability to coordinate between programs or departments and provide all budget-related spending and expenditures and related reports
Knowledgeable about the management and workings of grants, including the complexity and understanding of deliverables
Ability and experience to become an integral member of the Finance Department and the grant creation team
Knowledge of administrative, clerical, and office procedures and systems
Must possess strong computer skills and proficiency utilizing various software programs such as Microsoft Office Suite (Word, Excel, Access, PowerPoint, etc.), accounting software (MIP preferred), database management programs
Ability to manage files and maintain records
Ability to learn terminology and follow policies and procedures related to grant compliance
Strong, effective communication skills, both verbally and in writing
Ability to plan and carry work through to completion, with limited supervision, with accuracy and with strong emphasis on attention to detail
Able to manage multiple tasks/projects utilizing time management and organization skills
Knowledge of proper telephone and email practices and etiquette

Nice To Haves

CPA and CMA preferred
Familiarity with grant-related compliance issues preferred
Experience in non-profit or grant-funded environment preferred
Supervisory experience preferred

Responsibilities

Ensure that NCJFCJ meets state and federal grant requirements; specifically, the compliance requirements of NCJFCJ’s federal award expenditures
Assist and inform senior executives and program/department managers of financial matters affecting the organization
Generate regular reports as needed to monitor and track grant expenditures
Utilize technology to optimize all reporting and analytical functions
Inform internal planning regarding NCJFCJ's proposed program expansion, to ensure alignment of program, outreach, and training plans with financial projections
Provide fiscal leadership with respect to all grant-related accounting functions
Supervise Grants Analyst staff
Responsible for all liaison work and coordination between programs or departments
Create budgets in collaboration with program or department management and the Finance Director
Closely collaborate with program or department managers to develop and incorporate budgets into grants
Relate and communicate the needs of Finance and internal program or departmental accounting functions to others within program or department
Attend meetings as needed
Attend ongoing training seminars for program, department, and Finance
Other duties as assigned
Hire new staff utilizing organization’s talent acquisition guidelines (TAG)
Orient and train new staff
Assign, delegate, and oversee work duties
Evaluate performance through continuous feedback, utilizing performance management system
Review and approve time records and leave requests in compliance with NCJFCJ timekeeping policies and practices
Help staff address and resolve concerns or complaints
Provide development activities to staff through mentoring, motivation, coaching, and counseling
Establish and maintain effective team
Address performance problems through corrective action and disciplinary process
Be familiar with all NCJFCJ policies
Basic knowledge or familiarity with federal and state employment law and regulations