Grants Cost Accountant

DAP Health•Palm Springs, CA

17d•$38 - $41•Onsite

About The Position

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission. Job Summary Under the direction of the Grants Accounting Manager, the Grants Cost Accountant primarily tracks grant budgets and monitors budgetary metrics to ensure accurate financial management. The individual analyzes data and provides management with recommendations on factors impacting grant performance, including staffing and expenditures. This position assists in preparing monthly grant and contract billings to federal, state, and private funders. It also ensures compliance with GAAP, grant standards, and internal guidelines. The role assists with payroll and non-personnel allocations to grants. The Grants Cost Accountant carefully handles sensitive and confidential information and assists with financial reporting and month-end close. This position also supports the Grant Accounting Manager during the annual audit, ensuring accuracy and effectiveness in accounting procedures.

Requirements

Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, financial modeling, formulas, etc.)
Experience with accounting software (e.g., Sage Intacct)
Extremely organized and detailed-oriented with the ability to prioritize and maintain multiple projects simultaneously, meeting conflicting and tight deadlines; communicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally
Ability to: Make mathematical computations quickly and accurately; operate standard office equipment, including computers, calculators, adding machines, scanners, and duplicating machines; read, understand, and follow written and oral instructions; use computerized accounting systems.
Prepare data in the proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post, and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports.
Associate’s degree in accounting/finance or a minimum of five years of equivalent experience
Minimum of 2-3 years of experience in cost accounting or financial management, with at least 1 year specifically managing or working with grant funds.
Experience working with government, foundation, or corporate grants in a grant-funded organization.
Familiarity with Uniform Guidance (2 CFR Part 200) and other regulatory compliance frameworks.

Responsibilities

Reviews funds received, recorded/posted for accuracy, compliance with procedures, rules, or regulations, and specific grant activity
Determine the validity of, or liability for, invoices or charges and determine the proper accounting for such
Post financial transactions to accounts, journals, or ledgers
Set up and maintain new and existing grant allocations for personnel on multiple funding sources
Review personnel grant allocations, ensuring that time allocated aligns with approved budget, process reclassifications for overallocated time, and review timesheets to support reporting compliance
Review grant coding on expenditures to ensure compliance
Proactively work with program staff to provide grant support
Prepare and submit timely financial reports, ensuring accuracy and completeness
Prepare spenddown reports, monitor grant expenditures, and work with program staff on maximizing grant use
Monitor budget modification timelines and assist in the preparation and submission of budget modifications to funders
Perform grant close-out functions, including related journal entries, reconciliations, invoices, and final cost reports
Coordinate periodic audits and provide outside auditors with documentation and analysis in response to requests for financial information
Lead month-end closings and fiscal year closings
Gather documentation and information for external financial auditors and grant/funder auditors
Operate standard office equipment, such as an adding machine, computer, scanner or duplicating machine
Access patient-protected health information as needed
Serve as backup for other positions in the department as needed
Perform other duties as assigned