Grants Coordinator I - Community & Workforce Development Fiscal Team

Pima County•Tucson, AZ

About The Position

Community & Workforce Development (CWD) provides services to at least 30,000 individuals a year. It is funded with multiple federal, state, and local grants as well as the County general fund. CWD is recruiting to fill the position of Grants Coordinator I, which is a part of the CWD Fiscal team. The position duties include budget creation and monitoring, receiving and reviewing invoices to ensure timely and compliant payment to community organizations, and subrecipient agencies, expenditure tracking and analysis, and assisting with other fiscal tasks as needed.

Requirements

Bachelor's degree from an accredited college or university with a major in a program-related field as defined by the appointing authority at the time of recruitment AND three (3) years of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit. (Relevant professional level experience and/or education from an accredited college or university may be substituted.)
OR: Four (4) years of experience with Pima County in a professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.
The County requires pre-employment background checks.

Nice To Haves

Minimum one (1) year experience preparing and developing budgets and/or contracts.
Minimum one (1) year experience in developing and producing financial reports using Excel.
Minimum one (1) year of experience working with/knowledge of nonprofit organizations.
Minimum one (1) year of experience in accounting.
Minimum one (1) year of experience using Workday or another enterprise accounting system.

Responsibilities

Plans, organizes, coordinates, and administers the activities of a specialized program within Pima County
Assists the Program Manager or department director in developing and establishing program goals and objectives
Evaluates program effectiveness and measures/reports on program success
Supervises, trains, and evaluates staff, determines work assignments and priorities, and participates in personnel selection
Monitors program-specific legislation and ensures program compliance with applicable regulations
Performs public relations activities as a program representative, makes program-related presentations to the public, prepares, and presents news releases and other media materials and participates in the development of community awareness programs
Coordinates the development of training and informational materials to promote public understanding of program activities, services, and requirements
Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations, and groups
Conducts meetings to resolve problems, address issues, discuss program goals and objectives and disseminate information
Monitors grants, program contracts and/or contractor performance
Participates in the development of the program budget and supervises the monitoring and administration of program funds
Conducts program-related studies and prepares written reports and recommendations
Prepares routine and special program status reports for federal, state and county agencies
Analyzes data and prepares program activity reports and statistical materials for management review
May access or maintain specialized databases containing program-specific information to record activity or generate reports
May write and submit grant applications and prepare/review proposals.