Grants Billing Specialist (54120)

YSS•Ames, IA

About The Position

YSS is seeking a sharp, solution-focused Grants Billing Specialist to ensure every grant dollar works as hard as we do. In this role, you’ll oversee the financial side of our programs, shaping and maintaining the systems and processes that keep us compliant, efficient, and ready for anything. Working in a fast-paced environment, you’ll tackle a wide array of grant-related accounting tasks—everything from general ledger reviews and financial reporting to preparing year-end audit materials and supporting budgets for new and existing grants. Your work ensures that programs have the financial clarity and support they need to thrive. If you’re organized, detail-oriented, and energized by the chance to keep complex grants running smoothly while supporting programs that make a real difference, this is the role for you.

Requirements

At least two years of accounting experience.
Proficiency in advanced Excel, databases, and accounting software

Nice To Haves

Bachelor’s degree in finance or accounting.
Experience with grant financial management and claims billing experience.
Skilled in interpreting complex grant requirements, submissions, and budget projections, as well as federal, state, and local grant regulations.
Experienced in ensuring grant compliance, including reporting and budget oversight.
Detail-oriented, consistently meeting tight deadlines with accuracy.
Able to communicate complex financial information clearly and effectively to diverse audiences.
Capable of reviewing and verifying the work of others to ensure compliance and accuracy.
Collaborative and proactive, contributing to team success and continuous improvement.
Dependable under pressure, able to prioritize tasks and make timely decisions.
Works independently and as part of a team, requiring minimal supervision.
Takes initiative to identify needs, solve problems, and implement improvements without waiting for direction.

Responsibilities

Maintain a deep understanding of assigned grants and contracts to guarantee compliance with fund drawdowns.
Ensure all processes align with federal grant requirements.
Partner with Program Staff and the Grant Writer to uphold compliance standards.
Respond promptly to grant-related inquiries from both internal and external stakeholders.
Prepare and submit reimbursement claims to funding sources efficiently and accurately.
Allocate expenses correctly and make adjustments as needed.
Track monthly fund usage and reconcile grant spending with the accounting system.
Identify and communicate corrections to ensure accuracy in general ledger coding.
Work with supervisors to implement budget revisions, coordinating closely with Program Leaders.
Submit required reports to grant agencies on time and with precision.
Participate in staff meetings and contribute to team discussions.
Update Administrative Directives and process documents as necessary.
Support program and internal audits when needed.
Serve as backup for the Senior Grants Accountant and Grant Writer in monitoring grant pipelines and opportunities.