Grants Billing & Revenue Manager

URBAN LEAGUE OF ROCHESTER NY INC•City of Rochester, NY

10d

About The Position

The Grants Billing & Revenue Manager ensures that all grant-related financial activities are executed accurately, efficiently, and in alignment with funder requirements, including 2 CFR 200. This role manages the Reimbursement Calendar, the Grant Master Register, and ensures timely submission of requests for reimbursement. The position supports program and finance staff in maintaining accurate financial records and contributes to audit readiness.

Requirements

Bachelor’s degree in accounting, finance, business administration, public administration, or related field
Minimum of three years of experience in nonprofit finance, grants management, or related roles
Working knowledge of 2 CFR 200 (allowability, allocability, reasonableness)
Strong Excel skills (including pivots and lookups) and comfort with grant billing portals
Experience managing grants, reimbursements, and AR in a nonprofit environment
Strong analytical, organizational, and documentation skills
Effective communication and collaboration skills
Ability to manage multiple deadlines and ensure consistency across programs

Responsibilities

Reimbursement Calendar Owner: track due dates, submission dates, and expected cash dates for all grant reimbursements.
Grant Master Register Owner: maintain award details, term, budget, match requirements, reporting cadence, and funder contacts.
Track match/cost-share monthly, retain proof on file, and provide MTD/YTD/award-to-date status.
Manage Accounts Receivable for reimbursables: run weekly aging reports, escalate past-due items, and ensure cash is applied to the correct grant.
Ensure billing and reports comply with 2 CFR 200 and award terms.
Collaborate with program staff to gather necessary documentation for reimbursements.
Prepare and submit timely draw requests with complete backup.
Maintain clean AR aging and work toward zero rework targets.
Partner with the Grants Compliance Manager to align billing with compliance requirements and audit readiness.
Support process improvements that strengthen consistency, accuracy, and accountability across all grant-related financial activities.