Grant Management Adminstrator

City Of Gary•Gary, IN

1d•Onsite

About The Position

The Grant Management Administrator is primarily responsible for managing all local, state, and Federal grants received by the City of Gary, encompassing grant revenues and expenditures. This role involves assisting in the development and implementation of grant standard operating procedures and policies, monitoring interdepartmental procedures for compliance with established local, state, and federal policies, investigating grant audit findings, and supporting departments with Corrective Action Plans. Key financial duties include reconciling departmental grant-related financial reports with the RDS accounting system, providing documentation for monthly and quarterly grant reporting and drawdowns, reviewing purchase requests for eligibility, and approving requisitions. The administrator is also responsible for the accurate completion of the annual SEFA grant report, ensuring proper and timely reimbursements of grant funds, maintaining SAM and DUNS number registrations, and reviewing bank statements to correctly identify and allocate expected drawdowns, revenues, and receipts into appropriate grant fund accounts. Additionally, the role involves completing other grant-related assignments and special projects as assigned by the Controller or Deputy Controller.

Requirements

Experience in Accounting required
3-5 years of experience in monitoring, auditing, or managing grants
Analytical and Reasoning Skills
Strong knowledge of Microsoft Excel (familiarity with basic functions and formulas), Microsoft Word, and Microsoft Outlook
General knowledge of Financial Accounting Software Systems
Ability to accurately interpret grant requirements and compliance
Governmental Accounting and Financial Reporting familiarity
Excellent customer service skills/communication/organizational skills
Ability to plan, prepare, and complete assigned projects with limited supervision

Nice To Haves

Degree in Accounting, Finance, or Business preferred
Familiarity with SAM and DUNS numbers preferred

Responsibilities

Manage all local, state, and Federal grants received by the City of Gary, including grant revenues and expenditures
Assist in the development and implementation of grant standard operating procedures and policies
Monitor interdepartmental procedures to ensure compliance with established local, state, and federal policies
Investigate issues relating to grant audit findings
Assist departments with Corrective Action Plans
Reconcile departmental grant-related financial reports to the RDS accounting system
Provide documentation for monthly and/or quarterly grant reporting and drawdowns
Review purchase requests for eligibility and approve requisitions
Responsible for accurate completion of the annual SEFA grant report
Review grant funds for proper and timely reimbursements
Maintain Sams and DUNS number registrations
Review bank statements to identify expected drawdowns, revenues, and receipts into proper grant fund accounts
Complete other grant-related assignments and special projects assigned by the Controller or Deputy Controller