Grant Financial Coordinator

MyMichigan Health•Midland, MI

About The Position

This position is responsible for the analysis and interpretation of grant financial contract terms and conditions, accounting and budgetary reporting functions related to the financial management of sponsored projects. This position provides project members and administrative/other departments with guidance on financial, administrative and fiscal policy issues arising during the administration and closeout of grant-funded projects. Works closely with the Grant Specialist and finance team members, along with project staff and leadership team. This position will foster teamwork and collaboration, with demonstrated organization by applying experience in the review of grant agreements and ensuring compliance with federal law, state law and MyMichigan Health policies.

Requirements

Bachelor's Degree in Healthcare Administration, Accounting/Finance or similar area of study. One to two years working experience with a non-profit organization or Foundation preferred.
Two years of experience in either grant management, Fund Development, or similar type capacity.
Independent worker and self-directed required.
This position requires consistently exercising discretion and judgment in performing work which is varied in nature.
Strong background in Excel and database applications with strong keyboarding skills.
Must be detail oriented.
Strong interpersonal and relationship skills.
Ability to maintain confidentiality.
Ability to multitask, prioritize work, exercise sound independent judgment and problem solve.
MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.

Nice To Haves

Experience using Raiser's Edge is preferred, but not required.

Responsibilities

(50%) Collect and process reimbursement requests for all grant expenses properly submitted by project team staff. Track all expenses against project budgets and provide feedback to team regarding fund balance for entirety of the period of performance. Compile supporting documentation which evidences expenses for compliance and audit purposes.
(25%) Collaborate with Grant Specialist to create updated financials for each required grant report based on monthly tracking and reimbursement requests.
(25%) In consultation with Corporate Controller and Compliance, create processes to appropriately document grant activities for audit purposes.
Effectively balances multiple projects simultaneously to ensure timely responses and accountability to current and potential funders.
Monitor grant expenses of awarded grant projects for the MyMichigan Health Foundation.
Provide comprehensive financial monthly reporting.
Conduct project kick-off meetings for new awards with key project staff and meet with them in a routine cadence to summarize actual expenditures and create financial projections.
Prepare monthly, semi-annual, annual and project closeout financial reports per funder guidelines.
Assist with monthly account certifications, process vendor invoices, purchase orders and cost transfers for multiple awards. Prepare and revise grant budgets as necessary.
Create and maintain payroll allocations for project staff working on designated grants.
Collaborate with Grant Specialist to prepare grant modification requests.
Maintain complete and accurate financial information for all grants.
Occasionally help manage the grant submission process (pre-award) including, but not limited to: filling out forms, preparing letters, uploading proposal documents into sponsor portals, reviewing proposals for conformity with Federal, State, and Sponsor guidelines.
All team members are required to work evenings or weekends to support special events or to meet project deadlines, but most generally these dates are known well in advance.
Other duties as assigned.