Remote)

Yeshiva University•New York, NY

69d•Hybrid

About The Position

The Grant Administration Specialist - Pre-award/Compliance position serves as a key member of the university's grant administration unit. This unit is comprehensive, providing all-inclusive support for the entire research funding lifecycle from proposal development through award management. The pre-award grant specialist will combine expertise in pre-award processes, compliance oversight, and strategic proposal development to maximize the university's research funding success while ensuring adherence to federal, state, and foundation requirements. This position offers the opportunity to play a vital role in advancing the university's research mission while developing expertise in the complex and evolving field of research administration. The role may be considered for a remote work arrangement.

Requirements

Bachelor's degree; master's preferred.
Minimum 3-5 years of experience in research administration, grant management, or related field
Experience with electronic submission systems (Cayuse, Research.gov, or similar platforms)
Experience in higher education or academic research environment
Demonstrated knowledge of federal grant regulations (OMB Uniform Guidance, agency-specific requirements, NIH, NSF)
Strong project management and organizational skills
Excellent written and verbal communication abilities
Proficiency in budget development and financial analysis
Knowledge of research compliance requirements (COI, RCR, research security)
Experience with subaward negotiations and multi-institutional collaborations

Responsibilities

Analyze federal and foundation solicitations to identify funding opportunities aligned with institutional priorities
Conduct strategic meetings with Principal Investigators (PIs) to discuss proposal requirements, eligibility criteria, and competitive positioning
Evaluate federal compliance requirements and assess institutional capacity to meet solicitation demands
Review and provide substantive edits on PI-submitted proposal narratives, ensuring clarity, compliance, and competitive positioning
Collaborate with PIs to develop accurate and compelling project budgets, including direct costs, indirect costs, and cost-sharing arrangements
Prepare and submit proposals through various electronic systems including Cayuse, Research.gov, and other agency-specific platforms
Coordinate with partner institutions on subaward development, budget negotiations, and collaborative agreement terms
Design and deliver research compliance training programs for faculty and staff
Maintain tracking systems for required compliance elements including Conflict of Interest (COI) disclosures, Responsible Conduct of Research (RCR) training, and research security protocols
Generate compliance reports for internal leadership and external agencies
Monitor changes in federal compliance requirements and contribute to the updating of institutional policies and procedures accordingly
Partner with post-award finance team to ensure seamless transition from pre-award to post-award phases