Pre Award Grant Coordinator

University of Oklahoma•Oklahoma City, OK

3d•Hybrid

About The Position

The University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Campus and is at the center of OU Health, the state's most comprehensive academic health system. Our mission is leading health care - in patient care, education and research. Through our combined efforts, we strive to improve the lives of all people. Our vision is to be the premier health system for advancing medical care, education and research in the state, and to be among the leaders nationally. Our goals are Uncompromising Quality, Exceptional Service, Innovative Education, Advancing Knowledge, and Institutional Strength. In the Department of Medicine, we are growing and are excited to add to our team! The Proposal Services Coordinator will work as part of the Central Research Team. Under general supervision, this position provides professional support for grant proposal preparation and acts as a liaison between the faculty and central offices for required university approvals. This position requires a proficient understanding of research administration concepts, guidelines and principles. The position will work closely with the Central Research Contract/Grant Manager and will assist the team in achieving team goals and the DOM’s mission. This position is located at the Oklahoma City Campus with a flexible hybrid remote option possible for experienced candidates. In office work in required for a minimum of 6 months before a remote work schedule can be agreed upon. It is at the discretion of the supervisor if more than 6 months is necessary for in office work.

Requirements

Bachelor's degree, AND: 48 months experience coordinating a large grant or contract program or project.
Equivalent/Substitution: Will accept 48 months experience in lieu of a Bachelor's degree for a total of 96 months experience.
Advanced working knowledge of databases and electronic tools related to proposal submission (e.g. ASSIST, Workspace, Proposal Central, eBRAP).
Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Advanced working knowledge of pre-award grant submission process and federal application requirements.
Advanced organization skills.
Ability to communicate verbally and in writing.
Ability to perform multitasks and handle stressful situations.
Must be able to work in sitting position, use computer and answer telephone.
Standard Office Work Environment.

Nice To Haves

Ability to manage multiple concurrent deadlines
Ability to multi-task and prioritize workload based on multiple deadlines
Excellent communication and customer service skills

Responsibilities

Coordinates various aspects of the grant/contract program to include but not limited to meetings, sponsorship, recruitment, and services.
Attends meetings and may act as the facilitator.
Prepares numerous reports on status of the grant or contract, resources needed, and future goals.
Recruits members for committees and assistance with the program.
Performs analyses to determine needed services, funds, and volunteers.
Prioritizes duties from needs assessment data or other resources.
Makes adjustments in order to meet goals.
Assists in the preparation of grants or contracts and ensures accuracy.
Collaborates with the Office of Research Administration, Principal Investigators, and other personnel.
Distributes information to staff and others.
Answers questions about the grant or contract and the progress of the grant/contract.
Prepares the grant/contract budget. Reconciles accounts, purchases with ProCard, and enters and approves vouchers.
Responsible for appropriating funds for salaries and other grant/contract expenses.
May assist with supervising support personnel including other exempt employees including Program or Project Coordinators.
Assists with selecting, training, delegating tasks, and conducting performance appraisals.
Performs various duties as needed to successfully fulfill the function of the position.