Graduate Administrative Assistant (Student)

American University•Washington, DC

6d•$18

About The Position

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. This position is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: Program & Event Support Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Part-Time CFE Administrative Assistant is responsible for managing the daily operations of the Center for Faculty Excellence (CFE), including maintaining equipment and services, ordering supplies, managing all CFE physical facilities, managing CFE’s phone, email account, and calendar (including the process of sending mass emails to faculty), supporting the management of CFE’s faculty award programs, performing some budgetary and Human Resources work, and maintaining the office operations manual. They are also responsible for all space reservations and catering orders for CFE events, as well as assisting with the execution of all in-person or online events as needed. Essential Functions: Budget management (Processing payments; P-card and Travel Card reconciliation). Human Resources Workday tasks (hiring and termination actions; job description management, etc.). Responsible for monitoring CFE’s email account and phone. Plans, composes, and sends CFE’s mass emails to faculty. Manages CFE’s calendar. Manages the CFE office space and equipment. Orders office supplies as needed. Manages catering orders for CFE events. Manages space reservations for CFE events. Supports the management of the SoTL and AFCD Award programs. Provides general office support to the Assistant Vice Provost and other CFE staff. Assists with programs and events as needed. Position Type/Expected Hours of Work: Part-time. 20 hours per week. Salary Range: $18.00 per hour. Other Details This position is available only to enrolled American University students. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer. Visit https://www.american.edu/hr/ for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email [email protected]. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities. American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.

Requirements

This position is available only to enrolled American University students.

Responsibilities

Budget management (Processing payments; P-card and Travel Card reconciliation).
Human Resources Workday tasks (hiring and termination actions; job description management, etc.).
Responsible for monitoring CFE’s email account and phone.
Plans, composes, and sends CFE’s mass emails to faculty.
Manages CFE’s calendar.
Manages the CFE office space and equipment.
Orders office supplies as needed.
Manages catering orders for CFE events.
Manages space reservations for CFE events.
Supports the management of the SoTL and AFCD Award programs.
Provides general office support to the Assistant Vice Provost and other CFE staff.
Assists with programs and events as needed.