GOVERNMENT OPERATIONS CONSULTANT I - 64058541

State of Florida • Jacksonville Beach, FL

2d • $50,000 - $55,000 • Onsite

About The Position

Join Team Duval. At DOH-Duval, we work every day to protect, promote, and improve the health of our community. Join a team that values innovation, collaboration, and public service. Our programs are recognized across Florida for their impact and effectiveness, and we are looking for dedicated professionals who want to make a real difference. If you are passionate about creating healthier communities, your future starts here.

This specialized, independent professional role provides high-level support to the Medical Executive Director and the DOH-Duval Director of Nursing. The position assists with activities across the divisions and programs they oversee. Responsibilities include researching and gathering data, preparing written reports, and developing spreadsheets or other analytical tools as needed. The role requires sound independent judgment in carrying out established administrative policies and procedures. The incumbent is also responsible for data management, tracking, and analysis to support program operations and decision-making.

Requirements

• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Knowledge of People First or similar HR information systems.
• Knowledge of alphabetical and numerical filing systems.
• Knowledge of standard office practices, procedures, and administrative workflows.
• Skills in computer usage, including data entry, document creation, and spreadsheet development.
• Skill in providing high-quality customer service to internal and external stakeholders.
• Strong organizational skills with attention to accuracy and detail.
• Skill in operating standard office equipment (printers, scanners, copiers, fax machines).
• Ability to communicate effectively, both verbally and in writing.
• Ability to prioritize assignments and manage multiple tasks efficiently.
• Ability to make independent decisions within established policies and procedures.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• A valid driver’s license.
• Must have at least 3 years of experience performing functions as an administrative assistant.
• Must have at least 3 years of experience developing written content for business materials, communications and reports.
• Must have at least 3 years of experience working in the following applications: Excel, Word, PowerPoint and Outlook.
• Must have at least 3 years of customer service experience.

Nice To Haves

• Associate or Bachelor’s

Responsibilities

• Develop plans to accomplish work, including prioritizing and organizing tasks.
• Maintains databases, prepares data reports, and validates data.
• Assists with completion and maintenance of Private School Immunization reports.
• Designs and prepare reports and presentations.
• Maintains and updates mandatory training logs, licensure records, protocols, and on -call schedules.
• Assists in maintaining shared drives, folders, and policy task lists.
• Provides data and tracking management analysis to support program operations.
• Assists the Medical Director and Director of Nursing with creating, reviewing, modifying, and submitting personnel action
• requests (PARs) and position descriptions.
• Supports hiring managers in adhering to rules, policies, and procedures during recruitment, interviewing, and
• onboarding.
• Maintains credentialing processes for physicians and clinicians.
• Participates in the DOH-Duval Disaster Plan as required.
• Assists in maintaining policies and policy task lists.
• Acts as office receptionist and routes calls to appropriate staff.
• Opens, routes, and delivers incoming and outgoing mail.
• Assists with clinical fax requests and routes them appropriately.
• Composes, types, and edits correspondence, memoranda, reports, travel vouchers, purchase requisitions, work orders, forms, training materials, labels, and other documents.
• Records meeting minutes and serves as back-up for conference calls and meetings.
• Coordinates meetings, including gathering materials, developing agendas, and tracking action items.
• Assists with Private School Immunization reporting, supporting community health compliance.
• Provides customer service to internal and external stakeholders, ensuring responsive and equitable interactions.
• Order supplies for Medical/Nursing Leadership staff and maintains inventory.
• Processes purchase requisitions and reconciliations in accordance with organizational policies.
• Uses ARIBA Spend Management to order supplies and guide clinical staff.
• Assists with maintaining annual purchase orders, gathering quotes, and reconciling monthly invoices.
• Manages SMTS (travel system).
• Supports recruitment processes including application scoring, veteran's preference documentation, reference checks, license verification, and background screening coordination.
• Provides administrative and operational support to executive leadership (Medical Director and DON).
• Make independent decisions within established policies and procedures.
• Serves as information and key custodian for the Nursing Leadership Office.
• Coordinates calendars for the Medical Director and DON.
• Supports system-level processes such as credentialing, onboarding, compliance tracking, and policy maintenance.
• Performs other duties as required

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree