Government Grants Data Associate

Safe Passage Project•New York City, NY

9h•$65,000•Hybrid

About The Position

The Government Grants Data Associate will support the Government Grants & Compliance Manager by managing the data associated with SPP’s government grants and contracts. This role will track grant requirements, reporting deadlines, and financial and program performance metrics. The Government Grants Data Associate will organize, validate, and analyze information needed for programmatic and fiscal reporting, contract renewals, audits, and site visits. This position ensures that data is reliable, current, and accessible so the organization can meet compliance obligations, support accurate submissions, and use data to guide strategic decisions and assess program impact.

Requirements

Strong skills in data entry, data cleaning, and compiling accurate information.
High level of comfort with Excel, spreadsheets, and working with numbers.
Proficiency in Microsoft Office Suite, Google Workspace, and PCs.
The ability to accurately and quickly gather data, compile information, and keep accurate records.
Ability to manage multiple deadlines with strong organization and attention to detail.
Ability to maintain and protect confidential information.
Demonstrated ability to handle highly sensitive and confidential information with integrity, discretion, and professionalism, particularly in relation to personnel, labor relations, and organizational data.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills, with the ability to handle confidential information.
Ability to work independently and collaboratively within an interdisciplinary team in a fast-paced, high-volume environment, exercising sound judgment and professional discretion at all times.
Excellent written, analytical, oral, organizational, and time management skills.
A demonstrated ability to understand, communicate with, and effectively interact with people across cultures, as well as sensitivity to and knowledge of the various dimensions of diversity, including gender, race, ethnicity, sexual orientation, religion, national origin, age, disability, and socioeconomic status.
A commitment to the work of Safe Passage Project and readiness to grow and learn with the Safe Passage Project team.

Nice To Haves

Experience with Salesforce is a strong plus.

Responsibilities

Maintain and enhance internal tracking systems to monitor contract goals, performance indicators, and case metrics.
Create and manage dashboards and trackers to provide the Government Grants team with visibility into compliance progress.
Support the data collection and preparation process for biweekly, monthly, quarterly, biannual, and annual reports. This includes utilizing direct access to payroll and organizational financial records to gather, clean, and organize quantitative information to demonstrate impact and program efficiency.
Conduct routine data quality checks to ensure that information entered in tracking systems is complete, consistent, and aligned with specific funder requirements.
Support the Government Grants & Compliance Manager across the full contract lifecycle, including proposals, startups, renewals, amendments, and closeouts, by compiling required documentation, datasets, and budget materials.
Monitor a comprehensive calendar of government contract deadlines and proactively alert the Manager to upcoming reporting obligations, renewals, and critical dates.
Prepare and generate datasets, funding models, and financial metrics for budgets, allocations, and contract documents, ensuring alignment with funder obligations and internal management decisions. This includes participating in confidential meetings with management related to funding decisions, resource allocation, and financial planning for grant-funded programs.
Generate datasets and financial metrics for budgets and contract documents, ensuring alignment with funder obligations.
Organize and prepare data summaries and performance data to support government audits, site visits, and funding reviews.

Benefits

Hybrid work environment: Staff currently work from the office one day per week
Flexible work schedules to support work-life balance
Open Paid Time Off
Additional Work From Home time: up to 4 weeks annually
Office closure: December 24 through January 1 (in addition to Paid Holidays)
Home office stipend
Technology and equipment support for remote and hybrid work
Medical plans, including an option with 100 percent employer-covered premiums
Dental and vision plans and access to telehealth services
Mental health and wellness resources through our health plans
Short-term and long-term disability coverage
Flexible Spending Accounts and Health Savings Accounts
Commuter benefits for transit and parking
Health Advocate services to support employees and covered family members in navigating care and insurance
Retirement savings plan: up to a 6 percent employer match on 401(k) contributions
Pre-tax benefit options, including commuter and health accounts
Public Service Loan Forgiveness: Safe Passage Project is a qualified employer under the federal PSLF program. Staff with eligible federal loans may qualify for loan forgiveness after 120 qualifying payments, and we can provide employment verification and required documentation to support the process.
12 weeks of Paid Family Leave for eligible employees
Additional unpaid leave options in alignment with organizational policies
Paid holidays throughout the year
Bereavement leave
Annual professional development stipend
Access to trainings, conferences, and skill-building opportunities
Access to Practising Law Institute (PLI) resources and training for ongoing legal education and professional development