GOVERNMENT ANALYST II - 60011356

State of Florida • Tallahassee, FL

2d • $65,000 - $75,000 • Onsite

About The Position

The Florida Department of Children and Families (DCF)
is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
The Office of Revenue Management is under the Assistant Secretary for Administration located at DCF Headquarters in Tallahassee, Florida. The Office of Revenue Management is responsible for the funding analysis of DCF's Approved Operating and Budget plan, maintaining official revenue cash sheets and schedules, verification of budget amendment funding impacts, and the funding and assessment of policy impacting funding issues related to the Department's Legislative Budget Requests, including the application of Federal and State cost allocation principles coupled with coordination and communication of Federal Grant and Federal contract requirements with the various program offices.
This is a professional position within DCF, Revenue Management’s, Grant Finance Team. The Grants Finance Analyst is responsible for performing detailed financial and grant-related analyses to support compliant administration of federal and state grant funding. The position prepares financial and federal grant reports, performs reconciliations to ensure accurate federal draws, and supports the Department’s cost allocation methodologies. The analyst works closely with program areas, the Budget Office, and Revenue Management to ensure financial data integrity, accurate reporting of program activities, and compliance with applicable federal and state requirements, including OMB Uniform Guidance (2 CFR Part 200).
The incumbent must work collaboratively with other program areas and DCF staff and will be responsible for independent work products to support administrative, fiscal, and operational aspects of several grants.

Requirements

• Candidate must be proficient using Microsoft Excel and Word.
• Candidate must possess the ability to use Microsoft Office Excel and Word while presenting (in person and on-line) financial information to DCF staff, leadership, and mutual stakeholders.
• Bachelor’s degree in finance, Accounting, Business, or Administration preferred but not required, as well as two years of experience in similar fields. If no bachelor’s degree: High School diploma or GED equivalent and at least 6 years’ experience in accounting, finance, business, and/or data analysis; or an associate’s degree with a focus in accounting and/or business and at least 4 years’ experience in similar fields.
• Knowledge of methods of data collection and analysis.
• Knowledge of basic management principles and practices.
• Knowledge of state budgeting processes, including the preparation and processing of non-operating budget amendments in accordance with applicable fiscal procedures.
• Skilled in Microsoft Office Suite, specifically proficient in Excel and Word.
• Skilled at presenting information and data to key stakeholders in-person and online.
• Skilled in maintaining accurate financial records and reconciling data between accounting and grant management.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of management practices.
• Ability to analyze and interpret transaction-level financial data to ensure accurate classification, period-of-performance alignment, and reporting consistency across financial systems.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively with internal and external customers, including but not limited to program and budget staff, to clarify financial data, resolve discrepancies, and support timely reporting.
• Ability to organize and conduct leadership level meetings on the financial, budget, and/or grant activities effected by programmatic expenditures and funding utilization.
• Ability to establish and maintain effective working relationships with others.

Responsibilities

• Prepare comprehensive financial and grant analysis reports to support management decision-making, budget monitoring, and compliance oversight.
• Analyze and interpret expenditure trends, funding utilization, and program cost drivers to identify variances, risks, or data inconsistencies.
• Provide analytical support related to grant performance, allowability of costs, and alignment between program activities and approved budgets.
• Establish, maintain, and update grant award information in appropriate financial reporting systems to support effective tracking, monitoring, and oversight of federal and state awards.
• Review award notices and grant agreements for award details, including funding levels, periods of performance, cost categories, and financial reporting requirements.
• Share new and/or amended awards with other Department stakeholders to ensure departmental and statewide financial systems are updated to accurately reflect approved awards and related changes.
• Prepare and submit federal financial reports (e.g., CB-496 — Title IV-E Programs Quarterly Financial Report, SF-425, or equivalent) in accordance with grant award terms, federal regulations, and reporting deadlines.
• Ensure reported expenditures and obligations reconcile to the Department’s accounting system and approved budgets.
• Support audit readiness by maintaining documentation supporting reported figures and methodologies.
• Enter and maintain program activity statistics in cost allocation modules used for indirect and direct cost distribution.
• Track and report changes to cost allocation methodologies and program activities as identified by program areas and approved by the Budget Office.
• Add new program activities to cost allocation systems based on program operational needs and budget authorization, ensuring accurate classification and allocation.
• Prepare detailed transaction-level reconciliations to ensure accuracy between the accounting system, cost allocation systems, and federal reporting.
• Identify discrepancies and prepare manual adjustments, corrections, or reclassifications in accordance with established policies and internal controls.
• Ensure federal drawdowns accurately reflect allowable, allocable, and properly documented expenditures.
• Coordinate with program staff to obtain, validate, and clarify activity data, expenditure information, and operational changes affecting cost allocation.
• Collaborate with the Budget Office to ensure alignment between budgeted activities and actual program operations.
• Provide technical assistance and guidance to program and fiscal staff regarding reporting requirements, cost allocation principles, and financial documentation.
• Perform period-of-performance reviews to ensure transaction detail reported by program and budget office’s falls within the approved grant period of performance, based on invoice documentation and expenditure descriptions recorded in FLAIR.
• Validate that expenditures included in reconciliations, federal draws, and financial reports are associated with the correct grant period, funding source, and budget authority.
• Identify and communicate period-of-performance discrepancies or data inconsistencies to program and budget offices for clarification or correction, in accordance with established financial procedures.
• Support internal control processes by maintaining documentation of period-of-performance reviews and reconciliation adjustments made in the cost allocation system to ensure accuracy, transparency, and audit readiness.

Benefits

• No state income tax for residents of Florida;
• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level