GME Program Manager

Nemours Foundation•Jacksonville, FL

33d

About The Position

Nemours is seeking a GME Manager in Jacksonville, FL. The manager for Medical Education will be responsible for the administration and oversight of the Nemours North Florida medical education and academic affairs programs. This manager will lead and coordinate all educational efforts and faculty development programs in collaboration with the Residency and Fellowship Program Directors and Coordinators, the ACGME Designated Instiutional Official (DIO), the Pediatric Clerkship Director, and Nemours's Institutional partners (Mayo, UCF and LECOM). This manager will directly supervise the Academic Program Coordinators and manage administrative infrastructure as well as oversee all academic program activities, including the administrative systems for the residency program, fellows, and medical students rotating students. This Role will provide administrative oversight to Program Coordinators and administrative support to Program Directors for all residency and fellowship program activities and independently provides complete administrative leadership in assuring an efficient system is in place for curriculum, rotation schedule, recruitment activities and interview scheduling, clinical supervision, personnel management and development, evaluation processes, conferences, call schedules, and evaluation records. Additionally, the manager will contribute to the strategic planning, design, development and implementation of program objectives, procedures, processes and standards of the program.

Requirements

Bachelor's degree, experience in Resident/GME/Academic field required
C-TAGME Required
3 to 5 years experience

Nice To Haves

Masters Preferred

Responsibilities

Propose, develop, coordinate, and organize resources to meet program objectives and maintenance.
Provide oversight to the Residency and GME Program Budget, inclusive of the educational dollars, CME funding, and operational monies. Manages the budget effectively and adheres to the all institutional policies regarding Travel & Business Expenses.
Manage all academic affiliation agreements and memorandums of understanding and funds flow to ensure compliance with contract terms.
Assist with minutes of monthly meetings of the hospital's Graduate Medical Education Committee, and with semi-annual reports to the Medical Executive Committee, and quarterly reports to the Nemours Board of Directors.
Supports Program Director to ensure program compliance with internal policies and procedures as well as with local, state and federal laws; accreditation, professional and regulatory agency standards and licensure requirements (duty hours, a safe clinical learning environment, appropriate medical licensure, Life Support Certifications, Physician Accommodation Reports, HR Personnel forms, Employee Health forms, etc.)
Identify program participants and stakeholders and lead cross-functional teams in the administration, maintenance pr expansion of the programs.
Develop and implement any applicable education, training, on-boarding and/or mentorship pertaining to the programs. Ensures adherence of staff and trainees to policy and reporting requirements.
Oversee and assist Program Coordinators/Directors with recruiting efforts of incoming residents & fellows. Ensure website maintenance.
Works with Program Coordinator and education office staff to create processes for ensure that all incoming medical students, residents and fellows are ready to begin their clinical training by the beginning of their first rotation confirming all requirements are satisfactorily met. This includes working cohesively with the GME Office in getting all HR, Employee Health, and other on-boarding documents completed in timely manner.
Oversee all related processes involving placement of Casual Observers.
Serve as a liaison between both internal and external agencies in reaching compliance of the onboarding process.
Develop and implement procedures for data acquisition, management and quality control by analyzing data from multiple sources to evaluate trends, formulates recommendations and presents to senior leadership.
In collaboration with the Program Director, draft the program's communication documents including policies and procedures.
Identify growth opportunities and further efficiencies that impact the program and/or departments success and establish strategic plans to achieve objectives.
Interfaces with internal/external stakeholders to maintain and further develop program growth, community outreach activates, as well as relationship building and maintenance.
Respond to and provide information requests from ACGME, American Board of Pediatrics State Medical Boards and other certifying agencies in a timely manner.
Work with APPD to improve training programs and remain up to date on new regulations and recommendations.
Assist Program Directors in Accreditation Review; assist and coordinate the process oof performance evaluations and grades. Interact with supervisor and evaluators.
Verify training of house staff and compose correspondence verifying requested information. Very training of previous house staff and provide documentation to requesting institution.
Assist with resident data collection and preparation of all program accreditation documents and internal review reports. Prepares reports for Board and Residency Review Committee, and various accreditation agencies.
Assure all data is maintained and current in all databases for the residency program which includes ACGME Web Accreditation Data System, ACGME Approved Resident Positions/ Annual Updates/ PIFs. Coordinate all aspects of ACGME site visit for reaccreditation with the program leadership.
Coordinate and organize the ACGME accredited residency and fellowship programs. This includes preparation for the residency accreditation site visit, maintaining compliance with accreditation guidelines, maintaining appropriate reporting regarding accreditation matters, preparation of reports, and development of new procedures in response to new or revised policy.