GME Program Manager

University of Arkansas-posted about 12 hours ago
Full-time • Manager
Little Rock, AR
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The Graduate Medical Education (GME) Program Manager will manage the day-to-day operations of the UAMS residency/fellowship program and contribute to the success of the program through support of the program director in accreditation efforts, educational programming, and support of residents. The Program Manager is a member of the program’s leadership team and has a unique knowledge of the Accreditation Council for Graduate Medical Education (ACGME) and program-specific requirements, policies, and procedures. The Program Manager serves as a liaison between the program and trainees, faculty, staff, hospital administration, as well as internal and external departments. This position supports 4 fellowships.

  • Assists Program Director with strategic vision for fellowship(s).
  • Assists with the application and process to increase the number of fellowship programs.
  • Assists the Administrator and Program Director with grant applications and grant administration for fellowship program support.
  • Provides budgetary support with data and expenses for the fellowship programs.
  • Enter trip expense estimates and reimbursements in Workday.
  • Collaborates with the Administrator and Program Director to secure rotation sites.
  • Develops and implements contracts of site rotations with external entities for fellowships as needed.
  • Manages the ACGME Accreditation Data System (ADS), also known as WebADS, to include: Resident Roster, ADS Annual Update, Milestone Evaluations, Resident and Faculty Surveys, and Case Log Reporting, if applicable.
  • Participates in the development and management of the program’s improvement plans in response to ACGME Notification Letters/Citations/Areas for Improvement.
  • Participates in the development and management of the UAMS College of Medicine (COM) GME Annual Program Evaluation.
  • Develops, reviews, and updates program-level policies to be current with ACGME and/or GME requirements on an annual basis.
  • Prepares for the ACGME Self-Study process and subsequent Site Visit.
  • Gathers and presents data and documentation for both the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) as outlined in program requirements and/or directed by GME and Program Director.
  • Attend staff meetings of PEC and CCC as directed.
  • Assists with the creation and oversight of educational curriculum and activities such as Didactic Conferences, Journal Club, Board Prep, etc.
  • Tracks, reports, and ensures compliance with policies and procedures
  • Compiles monthly billing report for submission to the Housestaff Office.
  • Manages and implements processes for specialty-specific trainee exams.
  • Oversees the program’s budget and purchasing processes.
  • Plans and implements annual events to include graduation, retreats, and various meetings.
  • Staff and supports didactics, lectures, and resident conferences.
  • Manages processes for visa requests.
  • Responsible for the administrative staff, HR, annual evaluations, and schedules.
  • Develops and implements a process for resident candidate recruitment and selection.
  • Ensures that the program utilizes the New Innovations software to include annual program activities: creation of personnel files, onboarding, resident schedules, evaluations for residents, faculty, rotations, etc., and advancement.
  • Pulls data from New Innovations for Clinical Competency Committee meetings, Program Evaluation Committee meetings, resident advisor meetings, and program director meetings, when applicable.
  • Tracks resident duty hours as defined by ACGME Common Program Requirements and program-specific requirements.
  • Provides New Innovations reports (duty hour, evaluation compliance, milestone reporting) to the program director as requested.
  • Maintains and updates Program Letters of Agreement for participating sites, which are housed in New Innovations.
  • Follows procedures for monthly billing and facilitates verification of the training process for past trainees.
  • Verifies resident progress through the program for board eligibility and completion requirements.
  • Manages resident compliance with annual tasks: flu shot, TB skin test, conflict of interest, HIPAA, and safety trainings.
  • Maintains record of resident leave, resident schedules/rotations, and final summative evaluation and administrative staff files.
  • Performs other duties as assigned.
  • Bachelor's degree in business, education, general liberal arts, or related field, plus five (5) years of administrative experience to include two (2) years in program management or High School diploma/GED plus nine (9) years of administrative experience, to include two (2) years in program management, required.
  • One (1) year of GME program coordination experience.
  • TAGME - Training Administrators of Graduate Medical Education.
  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy
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