GME PROGRAM COORDINATOR

Duke Careers•Durham, NC

2d•Hybrid

About The Position

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations. The Department of Radiology is seeking a GME Program Coordinator to join our team. In this role, you will be responsible for providing administrative, operational, and programmatic support for support our Interventional Radiology (IR) Fellowship, IR Integrated Residency Program, and the IR Independent Residency Program within the department. Working closely with the program’s Administrative Manager, faculty, residents/fellows, and the institutional GME Office; you will ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and support the effective functioning of all program activities. This role serves as a central resource for trainees and acts as a liaison between the program and internal/external stakeholders. The ideal candidate for the GME Program Coordinator position will bring a blend of strong administrative capabilities, interpersonal skills, and a proactive, service-oriented mindset.

Requirements

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Minimum three (3) years of experience; strongly preferred in Graduate Medical Education.
Familiarity with ACGME accreditation requirements, ERAS, NRMP, ADS, and common GME-related platforms (e.g., MedHub, New Innovations).
Or, an equivalent combination of relevant education and/or experience.

Nice To Haves

Professionalism & Confidentiality - demonstrates discretion and sound judgment when handling sensitive information related to trainees, faculty, and program operations. Upholds institutional policies and maintains a high standard of ethical conduct.
Customer Service Orientation -provides responsive, respectful, and solutions-focused support to residents/fellows, faculty, applicants, and internal departments. Maintains a welcoming and approachable demeanor.
Effective Communication - communicates clearly and professionally in both written and verbal formats. Tailors messaging to diverse audiences and maintains timely, proactive communication.
Team Collaboration - works cooperatively with faculty, trainees, staff, and institutional GME offices. Helps foster a supportive environment and contributes to shared goals and initiatives.

Responsibilities

Serve as the Coordinator for three GME programs: Interventional Radiology (IR) Fellowship; IR Integrated Residency Program; and the IR Independent Residency Program.
Manage the day-to-day administrative operations of the residency/fellowship programs which includes providing information and guidance to residents.
Manage purchase orders, supply requests, and vendor communications.
Coordinate program schedules, clinic assignments, call schedules, and rotation blocks.
Assist Faculty program leadership team with maintenance of ACGME accreditation, including data collection, documentation, and reporting.
Support program meetings, including preparing agendas, taking minutes, and tracking action items.
Ensure ongoing program compliance with institutional and regulatory requirements.
Organize and manage the residency/fellowship recruitment process, including ERAS application management, interview day scheduling, communication with applicants, and Match coordination.
Support onboarding activities and serve as a primary contact for incoming trainees.
Provide verification of credentials to outside agencies regarding resident training, which could impact obtaining a medical license and credentialing at other agencies.
Maintain web-based ACGME accreditation surveys.
Implement revisions to program website, ensuring accuracy and up to date information.
Perform other related duties incidental to the work described herein.