GME Coordinator

Hudson Regional Hospital•Bayonne, NJ

About The Position

About Hudson Health: Hudson Health is committed to delivering high-quality, patient-centered healthcare through its network of hospitals and clinics in Hudson County. The GME Department is responsible for the training and well-being of medical students, interns, residents, and fellows across Hudson Regional, Bayonne Medical Center, Christ Hospital, and Hoboken University Medical Center. Position Summary: The Residency Program Coordinator is an important member of the GME team who provides comprehensive support to the Program Director(s), residents/fellows, faculty, and the institution to ensure a well-organized and accredited training environment. This position ensures that the residency/fellowship program operates in compliance with all ACGME institutional and program level requirements, including those related to accreditation, policy compliance, evaluation, and trainee wellness.

Requirements

Associate’s degree required; bachelor’s degree preferred.
Required 2 years’ experience in an academic or healthcare setting
Familiarity with ACGME requirements and graduate medical education policies.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent time management, interpersonal communication, and problem-solving skills.
Ability to maintain confidentiality and professionalism in high-pressure settings.

Nice To Haves

Preferred experience in Orthopedics, General Surgery, Internal Medicine, Anesthesiology, and/or Emergency Medicine.
Experience with GME platforms such as New Innovations, MedHub, ERAS, NRMP preferred.
Team-oriented and collaborative.
Culturally competent and supportive of a diverse workforce.
Flexible, adaptable, and proactive.
Organized with strong attention to detail

Responsibilities

Maintain up-to-date knowledge of and compliance with ACGME institutional and program specific requirements.
Assist with ACGME accreditation activities, including site visit preparation, Milestones tracking, WebADS updates, and annual program evaluations.
Ensure accurate documentation and implementation of program policies, procedures, schedules, and evaluations in accordance with ACGME and institutional standards.
Serve as primary administrator for New Innovations and maintain comprehensive databases of trainee rotations, leave, call duty, certifications, milestone progress, case logs, scholarly activity, licensure, and compliance.
Assist with Clinical Competency Committee (CCC), Program Evaluation Committee (PEC), Quarterly and semi/annual evaluations meetings: coordinate schedules, prepare materials, record minutes, track outcomes and required action plans
Assist with onboarding and offboarding activities for incoming and graduating trainees.
Maintain accurate trainee records and files, ensuring confidentiality and completeness.
Monitor completion of BLS/ACLS/PALS, USMLE/COMLES exams and license renewals.
Support the GME office with annual GME reporting requirements, including surveys and program/institutional reviews.
Maintain ERAS, NRMP, FREIDA, and other recruitment platforms throughout the application cycle.
Collaborate with Admin and Program Directors on educational events including didactic sessions, grand rounds, simulation labs, Manage recruitment logistics including ERAS application review, interview scheduling, and SOAP week support.
Generate reports, maintain program calendars, and support department budgeting as needed.
Support all student clerkship rotations in the respective program and facilitate scheduling and coordinating of assigned students
Submit and track educational reimbursements
Serve as liaison between residents, program directors, faculty, institutional GME office, affiliate sites, and accrediting bodies.
Communicate important deadlines, policies, and program updates effectively to trainees and faculty.
Support initiatives related to trainee well-being, professionalism, and inclusion.
Maintain office supplies, meeting space reservations, and event logistics.
Perform other tasks as directed by the Admin Director and Program Director. Support all aspects of the department's Continuing Medical Education activities and other assigned duties.