GME Program Administrator - Division of Rheumatology & Immunology (Hybrid)

Vanderbilt University Medical Center • Nashville, TN

23h • Hybrid

About The Position

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: DE/RH Admin Core Job Summary: Assists in coordination of activities of the Graduate Medical Education (GME) program including activities such as the recruiting, onboarding, and ensuring compliance of incoming and current residents, assuring program compliance with regulatory standards, and maintaining essential documentation required for program viability. Oversees day-to-day program coordination and functions as a liaison between residents, departments, attending faculty, administration and outside institutions with oversight. . This position will support multiple GME fellowship programs : Rheumatology, Clinical Informatics, LGBTQ Health, Nutrition, Metabolic Disease. Department Summary: The Division of Rheumatology and Immunology at Vanderbilt University Medical Center (VUMC) is strongly committed to core Medical Center and Department of Medicine missions in clinical care, education and research that benefit patients with systemic autoimmune and musculoskeletal disorders. Supporting these missions are our faculty, which consists of leading researchers, clinicians, and educators. We offer comprehensive clinical care for those with rheumatic and autoimmune diseases. Rheumatic diseases affect the joints, muscles, and bones. Arthritis can cause pain, swelling, stiffness, deformities, and functional impairment. Systemic autoimmune diseases can involve almost any organ system and the division has established exceptional multidisciplinary collaborations across Vanderbilt that add their expertise to our care teams. We provide multidisciplinary care for patients with systemic autoimmune diseases in specialized centers that incorporate research within the clinical setting. The clinical activities of the division include ambulatory care at VUMC, the Nashville Veterans Affairs Medical Center, Nashville General Hospital, and clinics in Davidson and surrounding counties. We also provide comprehensive in-patient consultation services.

Requirements

• Program Management (Intermediate) - Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Peer Leadership (Intermediate) - The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Financial Processes (Intermediate) - Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Quality Management (Intermediate) - Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Networking (Intermediate) - Build relationships through industry contacts, professional organizations and individuals.
• Process Improvement (Intermediate) - Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• GME Program Administration (Intermediate) Develops and maintains unique knowledge regarding the Accreditation Council for Graduate Medical Education (ACGME) or similar program requirements, policies and procedures that are critical to support the GME program.
• Relevant Work Experience Experience Level: 3 years
• Education: Bachelor's

Responsibilities

• Assists in all aspects of recruitment process.
• Provides direct administrative coordination and assists with routine responsibilities for Program Leadership.
• Assists with process improvement and academic oversight, including program development, tracking, implementation, and evaluation of the program via data collection and document prep.
• Reconciles monthly program ledgers and assists with budgetary management of the program as needed.
• Assists with maintaining and updating program-specific databases.
• Assists with collection and submission to accrediting bodies and other regulatory agencies.
• Assists with the planning, coordination, and execution of annual events for GME residency or fellowship program.
• Maintains Residency Management Software Program, creates evaluations, and manages working hour logs and reports.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level