Global Information and Records Analyst

Bristol Myers Squibb•Princeton, NJ

18h•Hybrid

About The Position

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. The Global Information and Records Analyst is a key contributor to the Law Strategy & Operations Function, providing comprehensive Information Governance support across global business units. This role requires a strong analytical mindset, advanced project management, critical thinking and technical capabilities, to ensure compliance with legal, regulatory, and organizational requirements.

Requirements

Minimum education of a high school diploma or equivalent is required.
Minimum of three (3) plus years of experience in Information Governance, Records, Information Management, project management or a technical capability is required.
Demonstrated analytical skills, with the ability to interpret complex data, identify trends, and recommend actionable solutions.
Advanced technical proficiency with records management systems, productivity tools, and process automation; experience with software adaptation and implementation is highly desirable.
Strong verbal and written communication skills, with the ability to convey technical information to diverse audiences.
Excellent interpersonal and organizational skills, with a focus on accuracy, confidentiality, and customer service.

Nice To Haves

A bachelor’s degree from an accredited college or university is preferred.
Certifications in the field of Records and Information Management are preferred.
Minimum of three to five years technical Experience with OpenText Content Suite / OpenText Document Management, SharePoint, EMC Documentum, Micro Focus Content Manager (formerly HP Records Manager or TRIM) is preferred.

Responsibilities

Lead and coordinate, develop, implement, and optimize all facets of the BMS Global Information and Records program, managing challenging projects while applying advanced analytical skills to assess program effectiveness and identifying opportunities for process improvement.
Independently administer the Records Management System (Open Text/Content Manager), including the implementation and testing of new functionalities, data migrations, system reconciliation, quality reviews, and troubleshooting technical issues.
Apply advanced Records and Information Management skills to analyze business needs as well as company objectives.
Collaborate and influence across global sectors on the design and enhancement of processes for accessing, storing, and managing electronic information, including evaluating and recommending innovative technologies.
Oversee the revision and standardization of Records Management procedural documents at both the corporate and departmental levels, ensuring alignment with best practices and regulatory requirements.
Support acquisition, divestiture, licensing, and workplace change projects by providing project management expertise and technical guidance.
Develop, lead and deliver Records and Information Management training programs for the Information and Records function, leveraging data-driven insights to enhance learning outcomes, ensure regulatory compliance and mitigate legal risks.
Serve as a technical liaison with offsite storage and supply vendors, providing second-line support and driving issue resolution through root cause analysis.
Deliver high-quality customer service via the Records Management Helpdesk and Center of Excellence, using analytical and technical skills to resolve complex inquiries and support global staff.
Coordinate the integration and consolidation of data into the RMS system, ensuring data integrity and compliance.
Solicit and analyze user feedback to drive continuous improvement and cost-saving initiatives.
Participate in the Global Information and Records Center of Excellence, contributing analytical insights and technical expertise to cross-functional projects.
Manage the records disposal process, including the review of Records Disposal Forms and initiation of disposal activities with suppliers, ensuring compliance and risk mitigation.
Oversee preservation activities for physical records, applying project management discipline to ensure timely and accurate execution.
Perform additional duties and support Compliance, Ethics, and Privacy projects as assigned, demonstrating adaptability and a commitment to organizational goals.

Benefits

Health Coverage: Medical, pharmacy, dental, and vision care.
Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

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