Gift Shop Finance Coordinator

Lexington Medical Center

8d • Onsite

About The Position

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed
teaching
hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare
and was first in the state to achieve Magnet with Distinction
status for excellence in nursing care. Consistently ranked as best
in the Columbia Metro
area by U.S. News & World Report, Lexington Health
delivers more than 4,000
babies each year, performs more than 34,000
surgeries annually and is
the region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.Job SummaryThe Gift Shop Finance Coordinator supports the financial accuracy and operational efficiency of the Gift Shop. Responsible for monitoring and maintaining all financial management aspects for the department, including but not limited to budgets, accounts receivables, payables and purchasing. Monitors, maintains, and performs a variety of duties related to keeping records and documentation for year-end processing; provides bookkeeping, cash‑handling and inventory oversight, while exhibiting a high level of integrity and discretion when handling financial information.

Requirements

• Minimum Education: Bachelor's Degree in Business, Finance, Accounting or Related Field
• Minimum Years of Experience: 1 Year of Related Experience
• Substitutable Education & Experience: In lieu of a Bachelor's Degree with 1 Year of Experience, will consider a High School Diploma or Equivalent and 2 Years of Related Experience.
• Required Certifications/Licensure: None
• Required Training: Bookkeeping in a retail and/or small business environment
• Exhibit strong numerical accuracy and comfort working with financial reports
• Experience and knowledge POS systems, basic accounting or spreadsheet software and other computerized accounting systems
• Excellent organizational skills and the ability to manage multiple tasks
• Strong communication skills and a collaborative approach.

Responsibilities

• Prepares and reconciles daily deposit in accounting systems and prepares registers for opening each morning.
• Supports the Gift Shop Manager with a full range of clerical/administrative/computer duties and provides coverage for the Gift Shop Manager in her absence.
• Performs daily bookkeeping tasks, including recording sales, reconciling accounts, accounts receivable, and maintaining accurate financial logs. Investigates and resolves discrepancies, reporting to management, as wells as maintains signature authorization for payments.
• Prepares monthly invoices for department charges and Service Recovery.
• Prepares vendor payments and monthly reconciliation of the gift shop accounts using Quickbooks software, and prepares monthly/yearly statements for use by Gift Shop Manager, Administration, and Auxiliary.
• Assists Manager in daily activities, including relieving staff in both shops, interacting with customers, and completing sales transactions. Also, troubleshoots computer or procedure related problems.
• Participates in team meetings to inform staff of changes, as well as develops and implements training procedures for staff in regards to financial aspects.
• Purchases facility requisitions and office supplies within assigned budget.
• Processes all financial paperwork and assigned forms in a timely manner.
• Receives and processes daily inventory orders through POS software, and helps prepare goods for the sales floor, while reviewing pricing to provide assigned profit margins. Follows up with vendors for credit or replacement on discrepancies/damages.
• Constructively manages customer complaints and issues in a professional and timely manner.
• Maintains working knowledge of policies and procedures, and assists as needed in department.
• Maintains an optimistic and professional image and exhibits excellent customer relations skills.
• Attends meetings, workshops, and seminars to maintain and obtain current credentials, software training, and to ensure the modern technological functionality of the facility.
• Assists with training staff to ensure proper cash handling, documentation and all other financial aspects within the Gift Shop.
• Works outside of normal business hours as needed to prepare time sensitive month end and fiscal year end reconciliation tasks, as well as assists in computer downtime procedures/trouble shooting.
• Demonstrates receptiveness to change and maintains positive outlook throughout the change process.
• Performs all other duties as assigned by Manager.

Benefits

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Tuition reimbursement
• Student loan forgiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level