General Office Clerk

Findlay Volkswagen Henderson•Henderson, NV

10d•Onsite

About The Position

The basic function of the General Office Clerk is to provide deal compliance, Inventory control and Wholesale sales support within the business office. Confirm all internal controls and asset safeguarding are being followed daily. Assure all documents are processed in a timely manner with efficiency. Ensuring all regulatory compliance processes and procedures are followed at all times. Perform compliance verification an all Vehicle transactions. Provide on-going support to your managers. The position requires attention to detail and accuracy.

Requirements

Effective professional written & verbal communication with Customers, Vendors, Management, subordinate staff & other co-workers
Ability to manage multiple daily tasks and utilize advanced organizational skills
Ability to utilize all office equipment to full function.
Ability to utilize all computer software and systems.
Must maintain Ethical Consistent Practices at all times
Must have dealership experience

Responsibilities

Thoroughly verify all deal documents meet the compliance requirements prior to billing. Including all internal documents and processes. All local, state, and federal regulations and laws. If errors or missing documents are found you are required to document and inform you supervisor for instructions on how to resolve all errors.
Ensures monthly physical inventories are performed and turned into the office manager for reconciliation.
Reconciles other select accounts monthly and analyze and report any abnormalities.
Ensures all schedules are reviewed and reconciled throughout the month and prepare to meet with the office manager on assigned dates for review prior to performing adjusting entries.
Process warranty cancellations for customers and banks.
Ensures proper approvals are obtained on all transactions and entries.
Scan all work papers processed within you job duties and all other documents as assigned by supervisor.
Must adhere to the General Office Clerk daily check sheet, unless otherwise directed by immediate supervisor.
Perform all additional tasks assigned by your supervisor.
Maintains a professional appearance.
Communicate professionally with all required points of contact electronically, in person, on the phone or via any other method of communication.