General Office Assistant - Stewardship
About The Position
This position will support the Stewardship Team within University Advancement through assistance on administrative tasks, data management, and communications related to donor records and gift documentation. The primary focus for the role will be supporting Villanova’s Endowment Services Team by assisting with the organization, tracking, and processing of gift agreements and nomination forms. This role is ideal for a detail-oriented, self-motivated, organized individual who is comfortable working with digital records and navigating multiple software systems with accuracy and consistency. An interest in University Advancement operations is a plus!
Nice To Haves
- An interest in University Advancement operations is a plus!
Responsibilities
- Accurately save completed gift agreements and nomination forms to the appropriate platforms, including the internal drive, Salesforce, and Etrieve (Softdocs), and update record statuses accordingly
- Manage the “GA Booked” sub-folder in the Gift Agreements inbox
- Monitor AdobeSign accounts
- Print agreements and cover letters for the Vice President of University Advancement
- Perform periodic audits to ensure accuracy of records in Salesforce
- Occasional editing faculty, staff and student submissions for donor reporting
- Maintain confidentiality and uphold data accuracy across all platforms
- Administrative tasks to support the overall work of the Stewardship Team may also be assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
