General Affairs Specialist
About The Position
The General Affairs Specialist II is responsible for supporting and executing daily administrative operations while contributing to the planning, coordination, and continuous improvement of General Affairs (GA) functions within the organization. This role manages office operations, vendor relationships, facility coordination, and administrative systems, while also supporting budgeting, process improvements, and policy implementation. This position works across departments to ensure efficient workplace operations, regulatory compliance, and effective coordination of administrative services in a fast-paced, manufacturing environment. The role may support or lead projects related to workplace optimization, vendor performance, and operational efficiency, while providing guidance to junior team members as needed.
Requirements
- 3+ years of experience in General Affairs, administration, office operations, or related field
- Experience managing vendors, facilities, or administrative operations
- Strong administrative, organizational, and time management skills
- Vendor management and negotiation ability
- Problem-solving and decision-making skills
- Financial awareness including budgeting, cost control, and reporting
- Effective communication and stakeholder coordination skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and process-oriented mindset
- Ability to work independently and collaboratively across teams
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Must be legally authorized to work in the United States without sponsorship
Nice To Haves
- Bachelor’s degree in Business Administration, Management, or related field
- Certifications in administration, facility management, or related areas
- Experience supporting budgeting, procurement, or cost control activities
- Experience in a manufacturing or industrial environment
- Experience supporting process improvement initiatives or administrative systems
- Experience with ERP or administrative systems
Responsibilities
- Oversee and support daily office administration and general affairs operations
- Manage vendor relationships including selection, negotiation, contract management, and performance monitoring (e.g., cleaning, security, maintenance)
- Coordinate procurement processes for office supplies and services, ensuring cost control and efficiency
- Support facility management activities including workspace planning, repairs, maintenance, and safety compliance
- Assist in development and implementation of administrative policies, procedures, and SOPs
- Support planning and tracking of administrative budgets, including cost control and reporting
- Identify opportunities for process improvements and support implementation of efficient administrative systems
- Coordinate company events, travel arrangements, and logistics
- Support cross-functional administrative initiatives and internal team coordination
- Handle internal and external visitors, ensuring a professional and organized experience
- Ensure compliance with company policies, procedures, and local regulatory requirements
- Prepare reports, data analysis, and administrative documentation to support operations
- Support office projects such as expansions, relocations, or workspace optimization initiatives
- Provide guidance and support to junior GA staff as needed
- Maintain cleanliness at work-site in accordance with 5S3R Standards (Sort, Set in order, Shine, Standardize, Sustain; Right Location, Right Quantity, Right Container)
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
