GEIS Operations Coordinator

Cherokee Federal•Silver Spring, MD

About The Position

This position requires an active Public Trust clearance or the ability to obtain a Public Trust clearance to be considered and US Citizenship This position supports the Defense Health Agency, Armed Forces Health Surveillance Division (AFHSD). It requires superior operational support from a dynamic team of scientific professionals, including military, civilian, and contract personnel. Accordingly, a high degree of administrative expertise and responsiveness is required. Previous military/federal government environment experience is preferred, as this person must interact with senior-level service-specific (Navy, Army, and Air Force) public health leaders.

Requirements

Microsoft Office Suite
Excellent analytic, writing, and verbal communication skills
Strong sense of urgency, flexibility, and the ability to multitask
Team player, respectful of others, with a high level of professional and personal integrity
Ability to manage multiple priorities and work in a fast-paced environment
Capability of maintaining strong client relationships
Must pass pre-employment qualifications of Cherokee Federal

Nice To Haves

Bachelor’s Degree preferred
5+ years’ experience in administration, operations, or consulting preferred

Responsibilities

Prepares memorandums, letters, documents, spreadsheets, ensuring accuracy and adherence to DoD and agency formatting guidelines, routing for approval and dissemination
Manage task workflow by directing requests to appropriate team members, synthesize responses, and present unified updates to leadership by developing standard operating procedures to enhance the productivity and effectiveness of day-to-day operations.
Coordinates travel arrangements using the Defense Travel System (DTS), including routing and tracking approvals, preparing travel orders, scheduling transportation/hotels, and completing payment vouchers.
Facilitates site visits, notifying organizations and officials to be visited, transportation coordination, and managing visitor security access.
Maintains contractor and staff calendars, integrating leave requests, TDYs, and travel plans to optimize office resource utilization and provide visibility to leadership.
Governs operations and logistics for weekly staff meetings, including scheduling, presenter coordination, material development, digital integration, and distribution of post-meeting resources, ensuring alignment with leadership priorities.
Onboards new employees, including arranging Common Access Card (CAC) appointments, requesting a government laptop and required software, and providing instruction for required training and timekeeping.
Long-range event planning and day-of event execution for AFHSD and branch events. Including but not limited to foreign delegations.
Provides comprehensive operational and logistical support for the global, fiscal year-based GEIS Business Cycle that funds partner laboratories.
Supports the GEIS Program Manager/Technical Lead in ensuring that all timelines and deliverables are well defined and tracked and all deadlines are met.
Coordinates with the Program Manager/Technical Lead to maintain the GEIS Slide Repository to make sure all GEIS slides are current and kept up to date.
Performs other job-related duties as assigned