Fundraising Data Entry Assistant

ASHRAE•Peachtree Corners, GA

1d•Hybrid

About The Position

The Fundraising Data Entry Assistant is responsible for supporting the annual Research Campaign, ASHRAE Foundation, and Major Gifts/Corporate Fundraising programs through data management.

Requirements

Minimum of four (4) years of experience in oral and written communication skills, administrative support, data entry, bookkeeping, financial processing, or a related role involving high-volume, accuracy-driven work in a professional office environment.
Strong proficiency in all Microsoft Office applications, especially in Microsoft Word, Excel, and PowerPoint.
Ability to coordinate, prioritize, and complete multiple projects simultaneously under deadlines in a fast-paced environment.
Excellent research and organizational skills.
Ability to handle confidential matters appropriately.
Ability to take direction and receive work assignments from supervisor.
Ability to establish and maintain effective working relationships.
Minimum of an Associate-level college degree (Bachelor's degree preferred).

Responsibilities

Identify, code, and enter contributions in NetForum (contact/donor management system).
Keep constituent records up to date in NetForum, identifying needed updates and corrections.
Organize and maintain system reports in cooperative meetings with IT, running as needed for Development Staff.
Maintain filing systems for both electronic and hard copy documentation, as needed, for the RP Campaign, Foundation, and major gifts programs.
Assist in preparing/shipping documents and other materials for the Society's meetings and trainings.
Prepare and ship donor recognition, awards, and campaign support materials.
Track the shipment of certificates, awards, and supplies in support of the RP Campaign and CRC events.
Manage and prepare financial reports (e.g., prepare reimbursements, manage and track American Express expenses, prepare monthly budget reports, etc.)
Electronically update the ASHRAE Wall of Honor, as needed throughout the year.
Assist with all RP, Foundation, COF, LCM, and Development Committee tasks as requested by the Development Managers.
Prepare and distribute correspondence, lists, meeting agendas, meeting minutes, and other documents as requested by Development Managers.
Assist in planning trips to visit volunteers, donors, and prospects; prepare informational packets, set appointments, and make travel arrangements.
Schedule meetings and conference calls.
Maintain professional and technical knowledge necessary to perform duties and responsibilities.
Execute special projects and other work, as assigned by the Director of Development or Development Managers