Fueling Administrative Assistant
About The Position
As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.” We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe. Job Summary The Fueling Administration Assistant is responsible for supporting the efficient and accurate operation of the fueling department by ensuring all fueling tickets and transactions are accurately documented and input into the system. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced, deadline-driven environment. The expected pay rate is $25.00/hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match, paid vacation time, sick time, and company paid holidays.
Requirements
- High School Diploma or equivalent
- 2+ years administrative experience
- Flexibility to work early mornings, rotating Saturday’s shifts
- Proficient in Microsoft Office products, especially Word and Excel
- Strong written and verbal communication skills for effective interaction with teams and clients
- Ability to manage multiple tasks simultaneously and prioritize workloads in a fast-paced environment
Responsibilities
- Accurately input fueling tickets and fueling transaction data into the designated fuel management system
- Ensure that all required details (aircraft information, flight numbers, amount dispensed, and fueling times) are accurately recorded
- Maintain accurate and up-to-date records of all fueling transactions
- Assist with EOD reconciliation and ensure that discrepancies are reported and resolved promptly
- Prepare daily, weekly, or monthly reports related to fuel usage and activity for internal use and client billing
- Serve as the point of contact for fuel-related inquiries from clients and internal teams
- Address any client or airline inquiries related to fuel transactions
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
