Front Office Supervisor

Highgate Hotels•Altamonte Springs, FL

17d•Onsite

About The Position

The Front Office Supervisor is responsible for providing attentive, courteous and efficient service to all guests during check-in, throughout their stay, and at checkout, while maximizing room revenue and occupancy.

Requirements

College course work in related field helpful.
Experience in a hotel or a related field preferred.
High School diploma or equivalent required.
Computer experience required.
Customer Services experience preferred.
Flexible and long hours sometimes required.
Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Ability to stand during entire shift.
Maintain a warm and friendly demeanor at all times.
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
Must be able to multitask and prioritize departmental functions to meet deadlines.

Responsibilities

Greet and welcome all guests approaching the Front Desk in accordance with Highgate Hotel standards.
Maintain proper operation of the PBX console and ensure that all hotel standards are met (if applicable).
Answer guest inquiries about hotel services, facilities, and hours of operation in a timely manner.
Ensure logging and delivery of packages, mail, and messages to guests and meeting rooms.
Review the Front Office log and Trace File daily, addressing any guest needs or issues promptly.
Respond to guest inquiries regarding restaurants, transportation, entertainment, and other services.
Follow all cash handling and credit policies, ensuring accuracy and security.
Be aware of all rates, packages, and special promotions as listed in the Red Book.
Be familiar with all in-house groups, their needs, and scheduling.
Stay updated on closed-out and restricted dates.
Obtain all necessary information when taking room reservations and follow the rate-quoting scenario.
Be familiar with hospitality terminology and its proper use.
Have knowledge of emergency procedures and assist as needed.
Handle check-ins and checkouts in a friendly, efficient, and courteous manner.
Use proper two-way radio etiquette at all times when communicating with other employees.
Fully comprehend and be able to operate all relevant aspects of the Front Desk computer system, ensuring accurate guest service.
Perform and complete all tasks and duties on the shift checklist in a timely and efficient manner.
Complete a bucket check, room rate verification report, and housekeeping report with attention to detail.
Balance and prepare individual paperwork for the closing of shift according to hotel standards.
Maintain and market promotions and guest programs, ensuring they are properly communicated to guests.
Maintain a clean, organized, and professional work area.
Assist guests with safe deposit boxes and ensure their security.
Daily Financial Report Review: Review daily financial reports from the system, identifying and addressing any discrepancies or issues that arise.
Tax Exempt Log Maintenance: Maintain an accurate and up-to-date tax exempt log to ensure compliance.
Guest Communication & Surveys: Respond to guest requests and feedback via the brand’s communication system, ensuring timely follow-ups and addressing any concerns.
Staff Training & Support: Collaborate with the front desk team to provide ongoing training and refreshers on operational standards, customer service techniques, and hotel policies.
Management Collaboration: Work closely with the management team to address any issues, concerns, or operational challenges that arise, ensuring swift resolutions and effective teamwork.
Supervise all team members in their respective roles at the Front Office.
Attend all hotel required meetings and trainings.
Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
Must be able to cross-train in other hotel related areas.
Must be able to maintain confidentiality of information.
Must be able to show initiative, including anticipating guest or operational needs.
Perform other duties as requested by management.