Front Office Supervisor-Full Time - The Langham, Chicago

Langham Hospitality Group

19h•$23 - $29

About The Position

Supports Director of Front Office and Front Office Managers by supervising and administering all Front Office Operations to ensure profitability, control costs and uphold quality standards to ensure total guest satisfaction.

Requirements

Considerable knowledge of computer systems for registration, reservations and backup systems.
Above average mathematical comprehension to understand and interpret numbers as they apply to operations in hotels.
Ability to read, write, speak and understand the English language to communicate with guests and team members.
Thorough organizational and supervisory skills proficient in accomplishing the task.
Ability to coach and develop subordinates to encourage their growth in the hotel and hotel company.
Ability to analyze complex statistical data and make judgments accordingly.
Ability to effectively deal with internal and external guests, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
High School Diploma required. College degree in the hospitality field preferred.
Minimum of 6 months experience as a Guest Service Agent, preferably in luxury hotel.

Nice To Haves

CPR Certification and/or First Aid Training preferred. Ability to obtain any government required license or certificate.

Responsibilities

At all times strive to represent Langham in the most professional and courteous manner.
Be well groomed and conform with the hotel's dress code. Ensures same for Guest Reception Colleagues.
Be informed about daily operations and events.
Is in the guest area during high traffic times to assist the front office team and to ensure smooth operations.
Leads and motivates all Guest Reception colleagues to include, training, communicating objectives for the day, coaching/disciplining, scheduling and performance evaluations to ensure adherence to all service and productivity standards.
Checks and coordinates with room reservations, front office systems, supplies forecasting and department budget to maximize revenue. Compiles and reports, including rate and availability calendar
Ensure Show Time is conducted in all areas and all colleagues are fully versed in Langham’s company philosophy, Brand Standards and Forbes service standards
Communicates with guests and colleagues both verbally and in writing questions and provide clear and professional direction in advising and instructing staff in work. Organizes, conducts and/or attends meetings to obtain and share information
Ensures all colleagues are trained on defect resolution skills with appropriate follow up processes in place
Assists with the implementation and monitoring of all corporate marketing programs from Langham Hospitality Group.
Ensures that Langham’s Brilliant loyalty recognition program for guests is in place and executed according to brilliant terms and conditions.
Use Quality League tools and create a culture of empowerment for hourly colleagues to make decisions which will lead to creating great memories for our guests.
Ensures that daily training is provided for technical skills, hospitality updates, communication, management, and organizational skills. Leads by example: Provides a high-quality service environment and promotes aggressive and engaging hospitality towards all guests.
Assists with check in/check out of guests or any related guest service activity.
Performs other duties as requested. For example, special requests from guests or special projects from departmental managers.
Be knowledgeable about all emergency plans and know how to act upon them. Report any unusual occurrences immediately to the Director of Security, Hotel Manager or the Managing Director whichever is most appropriate.
Assigns rooms according to guest requests and preferences whenever possible.
Reviews traces, VIPs, and blocking for special requests.
Pre-registers designated guests and prepares key packets. Organize and coordinate check-in/pre-registration procedures for arriving groups.
Reviews/tracks/accommodates requests for room/check-out changes when possible; communicate status to appropriate staff.
Confirm reservations and cancellations.
Review OOO and OOS rooms daily.
Ensure rates match market codes and proper routing of packages/billing - document exceptions.
Identify any over-commitments.
Perform duplicate reservation checks.
Run shift reports and review GSA checklists to ensure compliance and completion.
Follow up with guests to ensure their requests or problems have been met to their satisfaction.
Front Office Supervisor is to be fully versed on the Langham Brand Standards, Forbes Service Standards and Front Office operating systems in order to develop, support, and ensure performance accountability for the guest reception team.

Benefits

Vacation Pay and Sick/Personal time (in accordance with Chicago Paid Leave and Paid Sick Leave Law)
Paid Holidays
Medical, Dental and Vision Insurance for you and your family (employee paid partial premiums)
Basic Life Insurance, AD&D, and Short-Term Disability (company paid)
Long Term Disability, Additional Life Insurance, Child Life, Spouse Life, Pet Insurance, ID Theft Protection Coverage, Prepaid Legal, Critical Illness, Hospital Care, Accidental Injury Supplemental Plans (available for purchase)
401k plan with Roth option and employer match
Free meals while on duty
Uniforms and cleaning of uniforms (for applicable positions)
Free and discounted hotel stays
Discounted parking
Guidance Resources – company paid benefit for personal counseling