Front Office Manager

Gulph Creek Hotels•Newtown Township, PA

1d•Onsite

About The Position

The Hilton Garden Inn Newtown Square Radnor is currently hiring for the role of Front Office Manager. This position requires open availability (coverage majority 3pm-11pm) including weekends and holidays. The Front Office Manager primarily supervises front desk team members to ensure efficient and smooth operations for producing excellent feedback and guest satisfaction. Responds in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Provides technical support to front desk and housekeeping and maintenance staff when needed. The Front Office Manager will act as a role model, sharing expertise and knowledge while continually inspiring the front desk associates. Is responsible for ensuring hotel charges are processed diligently to guest's accounts, invoices are accurate, billing instructions are verified, all necessary supporting bills and vouchers are attached for direct settlements. Monitors Night Audit function to ensure hotel ledgers are balanced. In addition, will ensure that all guests are satisfied when complaints arise. Guest Service is the number one focus in this role. If hired a detailed technical skills and service training document will be reviewed and a request will be made of the employee to sign and acknowledge technical and service training standards and expectations as well as a copy of this job description.

Responsibilities

Ensures Outstanding customer care at all times.
Maintains a friendly, professional, cheerful and courteous demeanor at all times.
Accurately answers inquiries from potential guests and accepts hotel reservations. Consistently resolves guest problems and complaints in an efficient manner while demonstrating a sense of urgency.
Responds to telephone and in-person inquiries regarding reservations, hotel information and guest concerns in a timely fashion.
Uses suggestive selling techniques to sell room nights, increase occupancy and revenue.
Supervises daily shift process ensuring all team members adhere to standard operating procedures and are friendly and attentive to guest needs and service.
Trains and directs the work flow and processes of the front desk. Resolves issues/problems and coaches and counsels the front desk team members to ensure a quality operation.
Resolves customer issues, complaints and problems in a quick, efficient manner to maintain a high level of customer satisfaction and quality service.
Adheres to company credit limit policies.
Allocates rooms to expected arrivals after checking the guests preferences and special requests.
Builds strong relationships and coordinates with all other department's especially housekeeping, reservations etc.
Ensures phone calls, wake up calls and messages for guests are handled in a prompt, efficient and professional manner.
Cross checks all billing instructions are correctly updated.
Controls cash transactions at the front desk and maintains complete responsibility for personal bank as specified by casino/hotel policies and procedures.
Participates in setting yield management strategies, marketing programs and rates.
Performs other duties as assigned, requested or deemed necessary by management.
Ensures Front desk log book and hotel log book is always updated and acted upon.
Ensures safety by following guest check in and security procedures and reporting suspicious activity to security, manager, or MOD.
Participates in hotel committees and task force assignments.
Assists all departments in servicing the guests especially during high volume periods.
Takes responsibility in the absence of the Hotel General Manager.
Produces hotel front desk schedules.
Participates in the budget and forecast reporting.
Ensures time and attendance policies and payroll are accurately reflected.
Attends meetings as required.
Ensures front desk supplies are stocked and computer equipment functioning properly.
Oversees the business center and ensures the area is clean and guest ready at all times.