Front Office Administrative Assistant

Inductive Automation • Folsom, CA

2d • $55,000 - $55,000 • Onsite

About The Position

The Front Office Administrative Assistant is part of a two-person team that is responsible for providing administrative support to the entire company. They are the face of Inductive Automation, ensuring customers and employees are greeted both in-person and on the phone in a friendly and professional manner. They handle a variety of administrative and facility duties that contribute to the smooth and effective running of the entire organization including, scheduling conference rooms, maintaining common areas and distributing mail and packages. This is a full-time, on-site position.

Requirements

• Able to work in-office Monday-Friday 8:00am-5:00pm
• Associate Degree or degree in progress is preferred
• Must have some customer service experience; administrative support experience is helpful
• Professional communication skills, both written and verbal
• Strong collaborative mindset
• Positive, friendly attitude
• Comfortable with creating written documents, spreadsheets, and accessing databases
• Proven ability to do reliable and accurate internet research
• Highly organized with very strong attention to detail

Responsibilities

• Answering and transferring calls to the appropriate people
• Reviewing, sorting and distributing incoming and outgoing mail
• Greeting customers and vendors when they arrive at the building
• Independently handling “Cake Day”, employee anniversaries, snacks, ordering fresh fruit and scheduling food trucks
• Keeping office clean and organized
• Assisting with vendors and providing support to the Facility and Safety Manager as needed
• Stocking the café and upstairs coffee bar in the morning and afternoon
• Preparing conference rooms for meetings and interviews
• Assisting with desk set-ups for onboarding new hires
• Assisting with certifications, meals, set up of room and check-in of trainees
• Maintaining accurate inventory of office supplies
• Scanning and filing documents
• Coordinating with administrative staff throughout the company to maintain smooth operations

Benefits

• 100% Employee Covered Health Care: Don’t pay a dime for your medical, dental, and vision insurance.
• Paid Time Off: Receive paid holidays, vacation, and sick time.
• 401k with Match: Save for the future with our company-matching 401k program.
• World-Class Headquarters: While on-site, enjoy complimentary snacks and beverages, then challenge a friend to a game of pool, table tennis, shuffleboard, or foosball.
• Adjacent Nature Reserve: On-site employees enjoy breathtaking views and adventures that energize and inspire.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees