Front Desk Security/Receptionist

Intellisense Systems•Torrance, CA

5d•$18 - $24•Onsite

About The Position

Intellisense Systems, Inc. innovates what seemed impossible. We are a fast-growing Southern California technology innovator that solves tough, mission-critical challenges for our customers in the aerospace and defense markets. We design, develop, and manufacture advanced products for ground, maritime, and airborne applications. Our products have been deployed in every extreme environment on Earth! The Front Desk Security/Receptionist is responsible for managing the front desk operations, including welcoming visitors, maintaining security by following appropriate procedures, handling administrative tasks, and maintaining the overall appearance of the front lobby. This role requires attention to detail, organizational skills, and the ability to multitask in a fast-paced environment. This role requires regular interaction with staff and visitors and is “the face of the Company.” Job responsibilities within our organization are dynamic. This may not be a complete list of duties. Other responsibilities and duties may be assigned by your supervisor or upper management at any time.

Requirements

High School Diploma or equivalent.
Proficient using Microsoft Excel in at least 2 or more of the following features: index/match, VLOOKUP, pivot tables & reports, write formulas, conditional formatting.
Previous experience in a receptionist or administrative role is preferred.
Ability to manage multiple tasks simultaneously with attention to detail.
Strong communication and interpersonal skills.
Friendly, approachable, and professional demeanor.
Strong organizational skills and ability to work independently.
Exceptionally high degree of customer service.

Responsibilities

Greet and Welcome Visitors: Warmly welcome all visitors and ensure they sign in and receive a visitor badge.
Answer phone calls and direct them to the proper department.
Security and Badge Printing: Print, manage and account for all employee and visitor badges issued and returned.
Ensure compliance with security protocols such as cross referencing all foreign national visitors against Denied Party List or subject to NISPOM random inspections.
HR Data Support: Execute assigned Excel projects including data collection. This may include but not be limited to compiling employee data from the payroll & timekeeping systems to support monthly reporting & annual 401k, ESOP and Worker’s Compensation audits. Other audit support may include: DCAA, OFCCP, I9, etc.
HR Operations : Support HR operations by updating the intranet, maintaining Microsoft Forms, and assisting with employee training modules.
Talent Acquisition Assistance : Leverage downtime to assist with recruiting workflows, ensuring a seamless candidate experience and organized departmental documentation
Front Lobby Maintenance: Keep the front desk and lobby area clean, organized, and presentable.
Manage Lobby Slides: Update and maintain the content displayed on the lobby screens, ensuring timely and relevant information is shared.
Data Entry: Perform data entry tasks such as inputting and updating visitor information in the lobby records.
Other administrative duties as needed such as data input and business process support. This may include supplier and/or customer contact.
Catering Coordination: Organize catering for meetings, events, and other office functions, ensuring timely delivery and setup as needed.
Flower Ordering: Coordinate and place orders for business reasons such as employee occasions and/or events and ensuring they are delivered on time.
General Administrative Support: Provide additional administrative assistance to staff as required and responsible for directing any incoming faxes to the proper department.