Front Desk Receptionist

Tri State General Contractors•Escondido, CA

19h

About The Position

We are an established and respected General Contracting Company seeking an experienced Front Desk Receptionist with construction experience to fill a key role in the Escondido, CA area. The selected candidate will excel at organization, communication, administrative tasks, and time management. We are looking for someone to be an innovative collaborator with a passion to succeed, who will be adaptable, versatile, willing to learn, and wants to grow with the company! If you have a “Team First” mentality, this is the job for you! See below for a more in-depth listing of responsibilities. POSITION SUMMARY The Front Desk Receptionist ensures the smooth operation of the front office, supports staff with travel and scheduling needs, and manages supplies, mail, and packages. This role requires strong organizational skills, attention to detail, and the ability to provide professional service to employees, visitors, and vendors.

Requirements

High School Diploma, or equivalent.
Prior administrative or office support experience preferred.
Familiarity with scheduling, travel coordination, and supply management is a plus.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Strong organization and record-keeping abilities.
Professional communication skills, both verbal and written.
Ability to prioritize tasks and manage multiple responsibilities effectively.
Attention to detail and discretion in handling confidential information.
Ability to perform routine office tasks and maintain a tidy workspace.
Comfortable handling and packages; must request assistance for heavy items.

Responsibilities

Open and secure the office daily, including doors, HVAC, and lighting.
Greet visitors, verify identification for first-time guests, manage the Visitor Log, and issue badges.
Answer and screen phone calls for Executives.
Maintain a clean, organized front office and desk area.
Update the Master Calendar with staff absences and jobsite assignments.
Coordinate with janitorial services and ensure common areas are tidy.
Arrange flights, hotels, and car rentals for staff (excluding Executives), ensuring project manager approval.
Save and organize travel reservations and requests as PDFs; print hard copies as needed.
Track travel expenses in spreadsheets and file documentation until invoices are received.
Process PayPal and AMEX charges according to company procedures.
Maintain updated contact lists and the Master Project List.
Provide document support such as laminating when required.
Distribute mail and prepare purchase requisitions for office, kitchen, and safety supplies.
Monitor inventory and order supplies from approved vendors, comparing pricing when appropriate.
Log orders, attach packing slips, and reconcile invoices before forwarding to Accounting.
Manage incoming and outgoing packages, including scheduling pickups and notifying recipients.
Keep kitchen stocked and organized.
Work closely with the HR team to ensure smooth execution of administrative processes and assist with special projects when required.