Front Desk Receptionist / Events Coordinator

Catholic Diocese Of Fort Worth•Prosper, TX

6d•Onsite

About The Position

The Administrative Assistant fulfills the mission of the Catholic school by providing general organizational support within the framework of the school’s philosophy, organization, and policies. The Administrative Assistant serves as the assistant to the principal by supporting the administrative needs of the principal and assigned office duties. The Administrative Assistant has decision making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the principal.

Requirements

Practicing Catholic in good standing with the Catholic Church.
High School Diploma /GED
Demonstrated ability to skillset to listen empathetically, make peace, and de-escalate
Demonstrated history of good judgement.
Demonstrated aptitude for adaptability and flexibility.
Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.
Ability to learn custom church software.
Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
Ability to meet deadlines and follow directives from Pastor or Principal in a timely manner.
Ability to receive, understand, retain, and complete verbal and written tasks.
Ability to work independently as well as in teams.
Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
Ability to honor and maintain confidentiality.
Ability to work well with people from a diverse variety of audiences.
Excellent organization, prioritization, and communication skills.
Excellent time management skills.
Willingness to learn and continue with personal and professional development.
Demonstrated professional written and verbal communication skills.
Demonstrated analytical, customer service skills and the ability to multi-task.
Required to work some nights and weekends

Nice To Haves

Previous experience preferred but not required.

Responsibilities

Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Abides by the Confidentiality Policy set forth in the Diocese Employee Handbook
Provides comprehensive secretarial duties for the principal and school office.
Maintains current and accurate records according to school policy.
Supports the principal in their work with the Advisory Council, personnel, facilities, vendors, and volunteers.
Communicates effectively with those in the school community
Supports the principal in the preparation of documents, reports, and correspondence.
Sets target alumni-constituency advancement goals with Principal and Director of Development
Assists students, parents, teachers, and administrators with inquiries or needs.
Handling cash and processing payments for school activities and fees.
Maintaining a clean and organized office environment.
Verifies deposits
Assist in the role of health representative.
Answers phones, routing calls, and taking messages.
Helps to advance St. Marin de Porre’s relationships, recognition and resources with the following specific audiences through the creation of regular and communication and coordination of special events: Casino Night Carnival Fundraising events Community Outreach (Parishes without a school and Non-diocesan schools)
Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
Securely maintains a current work process binder for each major area of responsibility.
Secure and orderly storage of HR, volunteer, vendor, contractor, and contract records.
Collection and presentation of applicable records in the event of an audit.