Front Desk Coordinator / Receptionist

Civil & Environmental Consultants • Bridgeport, WV

9d • Onsite

About The Position

As a Front Desk Coordinator with Civil & Environmental Consultants, Inc. (CEC) in our Bridgeport, West Virginia office, you'll be part of the administrative group, and support the day to day office needs for a 120+ person team of Engineers, Scientists, and Field Specialists. CEC Bridgeport is part of our West Virginia operations, which includes offices in Martinsburg and Charleston. Our Bridgeport office is conveniently located off of interstate 79 and is within walking distance of multiple restaurants. We're ranked #1 in West Virginia on the 2024 ENR Mid-Atlantic Top Design Firms List and since opening in 2012, we've been the fastest-growing West Virginia Consulting firms. We now have over 100 team members and our services have grown to include Civil Engineering, Construction inspection, Ecological Sciences, Environmental Engineering and Sciences, Geotechnical Engineering, Landscape Architecture, Road/Bridge Design, Stream Restoration, Survey and LiDAR Mapping, and Water Resources.

Requirements

• High School Diploma
• Experience using Microsoft Office applications, Adobe, and Outlook
• 2+ years of experience managing calendars and coordinating events
• 2+ years of experience managing office inventory orders
• Proficiency in handling complex, multi-line phone systems

Nice To Haves

• Experience supporting teams within the AEC/STEM industry is preferred

Responsibilities

• Answer and route incoming calls professionally and efficiently, determining caller needs and directing calls to appropriate staff or departments
• Greet visitors, clients, and vendors in a courteous and professional manner; notify staff of arrivals and ensure guests are directed appropriately
• Maintain shared calendars and coordinate meeting logistics, including scheduling conference rooms, setting up meetings, and arranging lunches or refreshments as needed
• Track, manage, and distribute incoming and outgoing courier deliveries
• Serve as the primary point of contact for office supply vendors and assist with inventory tracking, organization, and stocking
• Assist with formatting and grammar review for deliverables

Benefits

• We’re 100% Employee-Owned and all Full-Time employees have access to the stock program within the 1 st year
• 55% of our profits go into our bonus pool and all full-time employees are eligible for an annual performance bonus
• Our Healthcare, Vision, Dental, Disability, Life, AD&D, Pet insurance, FSA/HSA, etc. starts on your first day
• We offer a 401k w/ company match + up to 2% profit-sharing contribution that is fully vested the 1st of the month after you start
• We offer overtime pay for hourly and salaried employees
• CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees