Front Desk & Operations Assistant

Think Academy US•San Jose, CA

13d•$18 - $25

About The Position

Think Academy is seeking a reliable, detail-oriented, and service-minded Front Desk & Operations Assistant to support daily administrative tasks, front desk services, and basic classroom operations. This role ensures smooth campus functioning by helping with check-ins, material preparation, printing, supplies, and parent communication. It is ideal for someone who enjoys helping families, keeping things organized, and supporting the teaching team in a fast-paced educational environment.

Requirements

Strong communication and customer service skills; enjoys working with families and students.
Organized, dependable, and attentive to detail.
Able to multitask and stay calm in a busy environment.
Experience in administrative work, retail, hospitality, or education support is a plus.
Bilingual (English + Mandarin) preferred but not required.
Able to work weekends and evenings based on program schedules.

Nice To Haves

Bilingual (English + Mandarin) preferred but not required.
Experience in administrative work, retail, hospitality, or education support is a plus.

Responsibilities

Assist with daily office tasks including printing, filing, material preparation, and basic data entry.
Manage supply organization: monitor inventory, restock classroom materials, and prepare teaching kits.
Support logistics such as equipment setup, classroom readiness, and maintaining a clean, organized workspace.
Help coordinate campus resources during peak times (weekends, special programs, etc.).
Serve as the first point of contact for parents, students, and visitors with a friendly, professional attitude.
Support check-in processes, class reminders, and general parent inquiries.
Assist with student gift redemption, merchandise distribution, and prize inventory.
Provide basic program information and guide families to the appropriate staff members when needed.
Help prepare printed materials, worksheets, and classroom supplies for teachers.
Support tracking of attendance, class handouts, and post-class procedures.
Assist with weekend programs, camps, competitions, or open-house events with simple on-site tasks (sign-in, materials table, classroom setup).
Maintain tidy and welcoming learning spaces across campus.