Front Desk Coordinator
About The Position
At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter. We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here. We are looking for a dynamic and organized Front Desk Coordinator who will serve as the first point of contact for visitors, clients, and employees, while managing front office operations and providing comprehensive administrative support.
Requirements
- 2+ years of experience in reception, customer service, or administrative support
- Strong attention to detail and excellent organizational skills
- Ability to manage multiple tasks efficiently in a fast-paced technology environment
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
- Professional communication skills, both verbal and written
- Ability to maintain confidentiality and exercise discretion with sensitive information
Nice To Haves
- Experience with visitor management systems (Envoy preferred)
- Previous experience in technology or professional services environment
- Experience coordinating meetings and events
Responsibilities
- Visitor Management & Security Greet and welcome visitors, employees, and clients in a professional and courteous manner
- Manage visitor access and verify visitor identities per Zone 5 Technologies Visitor Policy
- Issue, track, and collect visitor badges in accordance with company security protocols
- Escort visitors to and from meeting rooms, offices, or designated areas, ensuring compliance with security requirements
- Serve as administrator for Envoy visitor management system Reception & Communications Answer, screen, and direct incoming phone calls to appropriate personnel
- Maintain a secure, clean, and professional front desk and reception area
- Collect, sort, and distribute incoming mail and packages
- Update and maintain office nameplates for employee workstations and offices Office Operations & Support Ensure conference rooms are clean, orderly, and fully stocked with necessary supplies
- Support scheduling and setup for internal meetings and presentations
- Stock and maintain breakrooms and kitchen areas with supplies and refreshments
- Assist with ordering office supplies, snacks, and catering for meetings and events
- Support travel arrangement coordination for employees and visitors
- Assist with internal event coordination and special projects as needed
Benefits
- Competitive total compensation package
- Comprehensive benefit package options include medical, dental, vision, life, and more.
- 401k with company-match
- 4 weeks of paid time off each year
- 12 annual company holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
