Front Desk Coordinator

The Bergaila Companies•Houston, TX

21h•$25 - $28•Onsite

About The Position

This position will manage the front desk area, greeting visitors, answering incoming phone calls and providing assigned administrative support for various departmental functions. In addition, this position will support the Marketing Manager with conference logistics and setup requirements.

Requirements

High School diploma or equivalent required
Strong organizational skills required
Minimum 3 years of administrative support experience required
Advanced knowledge and skills in Word required.
Must provide positive and friendly customer service

Nice To Haves

PowerPoint and Excel are helpful

Responsibilities

Manage the front desk/lobby area
Greet and direct visitors, vendors and contract personnel, ensuring proper access and documentation per current security procedures
Receive and route incoming telephone calls
File, scan and maintain a variety of files
Assist with correspondence, meeting coordination, calendars/appointments and other administrative tasks as assigned
Assist in coordinating special events or lunches
Manage mail and courier services
Maintain printer/copier machine supplies
Manage/order office supplies
Assist Marketing Manager with conference logistics and setup. This includes but is not limited to the following:
Ordering and coordination conference giveaways and/or printed materials to send to offsite locations.
Send all necessary items (collateral, giveaways, banners, card holders, signs, etc.) within appropriate windows, with return labels domestically, along with shipping tape to seal boxes, and return shipping instructions.
Setting up conference locations including any obtaining availability and cost, handling required documentation, communications with conference vendors, ensuring the return of items, etc.
Routing required information to internal and external personnel, including expediting internal personnel as needed to provide any required information.
Must be proactive in reviewing shipping requirements, deadlines and vendors.
Support Marketing Manager with presentation materials and development.
Sort through items returned and store properly.
Provide administrative support to all departments as needed
Continuously improve our commitment to excellence in Environmental, Health, Safety and Security performance