Front Desk Coordinator / Office Manager (Bilingual)

K2 Staffing•Tampa, FL

2d•Onsite

About The Position

At K2 Medical Research, a privately-owned clinical research facility in the greater Orlando and Central Florida area, we specialize in conducting multiphasic clinical trials that promote the development of innovative and effective medical treatments while maintaining the safety and privacy of our participants. We are committed to fighting the diseases that plague our loved ones and ourselves. By harnessing the power of advanced clinical research and connecting our patients with the treatments of tomorrow, we can improve the health of our local communities, and by extent, the population of our world. Our Clinical team out of Tampa, FL is in immediate need of a Front Desk Coordinator/Office Manager whose primary responsibility is greeting and welcoming guests, receiving, and delivering all incoming and outgoing mail and packages, answering all calls and directing as needed, scheduling meetings, coordinating office activities and other additional duties as assigned.

Requirements

Ability to work Monday – Thursday 8am to 5pm.
Ability to coordinate multiple tasks in a fast-paced clinical office environment with a calm and pleasant personality.
Ability to complete training and follow study protocol.
Flexibility and ability to prioritize and multi-task throughout the day.
Must be detail oriented, and self-motivated.
Excellent written and verbal communication skills.
Willingness to interact with a diverse patient population.
Proficiency with Microsoft office Products.
Must be Bilingual in English and in Spanish.
Minimum High School Diploma or equivalent.
Minimum of 1 year experience in a customer service-related position, preferably in a medical or health provider environment or equivalent combination of education and experience.

Nice To Haves

Certified Clinical Research Coordinator (CCRC) is a plus!

Responsibilities

Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
Provide basic and accurate information in-person and via phone/email.
Receive, sort and distribute daily mail/deliveries.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Order front office supplies and keep inventory in stock.
Update database.
Perform other clerical receptionist duties such as filing, photocopying, and faxing.
Additional duties as assigned.

Benefits

Medical, Dental, Vision
Flexible Spending Accounts
Employer paid Long-Term disability and Life Insurance
Short Term Disability
Accident and Critical Illness Insurance
Voluntary Life and Long-Term Care Insurance
Legal Shield
Employee Assistance Program
various discount programs
401(K) Plans- Traditional and Roth plans are available; 4% employer match that is immediately vested
PTO of 16 days per year, 17 days after the first year of FT employment
9 paid Holidays
K2 observes a four-day work week , Monday through Thursday, for full time employees. Fridays are non-working days unless required by business needs.