Front Desk Coordinator & Employee Experience Assistant

Himalayan Dog Chew, LLC

2d•$21 - $23•Onsite

About The Position

We are looking for a friendly, organized, and people-focused professional to join our team as a Front Desk Coordinator & Employee Experience Assistant. This role is the welcoming face of our organization and plays an important part in creating a positive employee and visitor experience. You will serve as the primary front desk contact while also supporting Human Resources operations and coordinating employee engagement events. If you enjoy interacting with people, staying organized, and helping create a great workplace culture, this role is for you.

Requirements

Strong customer service and interpersonal skills
Excellent communication and organizational abilities
Professional demeanor and positive attitude
Ability to multitask and manage priorities in a fast-paced environment
High level of discretion with confidential information
Proficiency with Microsoft Office (Word, Excel, Outlook)
Ability to learn HR and payroll systems
High school diploma or equivalent required
Experience in front desk, administrative, HR support, or event coordination roles
Prolonged periods sitting and working on a computer
Ability to lift up to 25–40 lbs occasionally (event supplies, packages)
Ability to move throughout the facility as needed

Nice To Haves

Associate’s degree or coursework in HR, business, hospitality, administration or related field preferred
Experience in a manufacturing or office environment is a plus

Responsibilities

Greet employees, visitors, and vendors in a professional and welcoming manner
Answer and route incoming phone calls
Manage mail, deliveries, and visitor check-in procedures
Maintain the front desk, lobby, and common areas
Provide general administrative support across departments
Maintain confidential employee files and HR records
Assist with onboarding and new hire paperwork
Respond to routine employee questions regarding policies and benefits
Support payroll and HR administrative processes
Assist with audits, documentation, and HR projects
Help plan and execute employee events such as appreciation activities, celebrations, meetings, and wellness initiatives
Coordinate vendors, catering, supplies, and logistics
Manage invitations, RSVPs, and event communications
Support event setup and breakdown
Track event budgets and invoices