Front Desk Administrator
About The Position
Principle Duties and Responsibilities Provide mail service for office personnel: Separate mail appropriately, including confidential correspondence, checks, and other mail. Prepare mail for postal pick up and ensure proper postage maintained. Perform large scanning and photocopy projects as requested by company personnel. Answer, screen, and forward telephone calls through the company computerized switchboard (Microsoft Teams). Provide appropriate information to callers and transfer calls to proper individuals. Prepare overnight shipments via UPS for pickup daily. This includes, packaging, weighing, and measuring boxes. Schedule meetings for office personnel. Drive company vehicle to pick up and deliver business materials and correspondence as requested by employees. Perform timely pick up and distribution of mail to and from appropriate departments. Sustain office supplies, placing orders when supply is diminishing. Provide supplies to employees as requested. Monitor visitor access and help them navigate through the office. Maintain office security by following safety procedures and controlling access via the reception desk. Record keeping of temporary badges given to guests, employees, and vendors. Cultivate positive work environment, promote participation in company initiatives and events. Perform clerical tasks and projects associated with multiple departments, including computer data entry and filing.
Requirements
- Proficiency with Microsoft Excel, Word, and PowerPoint preferred
- Capable of lifting up to 50 lbs
- Positive and friendly attitude
- Strength in time management, ability to multitask and attention to detail
- Solid written and verbal communication skills
- Excellent organizational talent
- Flexibility is a plus
- Valid Driver's License required
Nice To Haves
- Flexibility is a plus
- Proficiency with Microsoft Excel, Word, and PowerPoint preferred
Responsibilities
- Provide mail service for office personnel: Separate mail appropriately, including confidential correspondence, checks, and other mail. Prepare mail for postal pick up and ensure proper postage maintained.
- Perform large scanning and photocopy projects as requested by company personnel.
- Answer, screen, and forward telephone calls through the company computerized switchboard (Microsoft Teams). Provide appropriate information to callers and transfer calls to proper individuals.
- Prepare overnight shipments via UPS for pickup daily. This includes, packaging, weighing, and measuring boxes.
- Schedule meetings for office personnel.
- Drive company vehicle to pick up and deliver business materials and correspondence as requested by employees.
- Perform timely pick up and distribution of mail to and from appropriate departments.
- Sustain office supplies, placing orders when supply is diminishing. Provide supplies to employees as requested.
- Monitor visitor access and help them navigate through the office.
- Maintain office security by following safety procedures and controlling access via the reception desk. Record keeping of temporary badges given to guests, employees, and vendors.
- Cultivate positive work environment, promote participation in company initiatives and events.
- Perform clerical tasks and projects associated with multiple departments, including computer data entry and filing.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Heavy and Civil Engineering Construction
Education Level
No Education Listed
Number of Employees
101-250 employees
