Front Desk Administrator

Copper World Inc•Tucson, AZ

7d•Onsite

About The Position

The Front Desk Administrator serves as the primary point of contact for office operations, balancing high-level hospitality with essential administrative support. This role is responsible for managing the physical office environment, coordinating logistics, and ensuring seamless communication between guests, staff, and vendors.

Requirements

High School diploma or General Education Degree (GED)
Five (5) years of professional and administrative support experience including receptionist and customer service
Proficient in Microsoft office and Google
Excellent communication skills, both verbal and written

Nice To Haves

Bilingual English/Spanish
Ability to work well with all levels of management, including outside vendors
Time management skills and ability to multi-task and prioritize work

Responsibilities

Greeting guests and visitors; handle badging of visitors and guests, as well as supply sign in sheets and check and distribute any delivery packages or mail received
Answer all calls for the front desk reception; check and forward any calls left at front desk reception area message phones, and keep area clean
Manage company vehicles; sign-out calendar log to include making reservations and maintain security of all vehicle keys
Cost reduction by negotiating with vendors and pricing for all goods and services
Keeping an updated spreadsheet of all secondary keys used for the office doors/cabinets to ensure they are secure and accountable when needed
Create and maintain internal/external contact lists
Serve as main contact for all printer maintenance; order supplies, schedule services as needed
Schedule FedEx, UPS, and certified deliveries
Handle and report any facility concerns, following up with property management and/or housekeeping to resolve any issues
Schedule meetings, including sending invitations, reminders, changes and updates; coordinate and prepare agendas for meetings, as needed; Set up and break down of meetings, including audio and visual as required
Prepare meeting rooms for conference calls, video conferencing and presentations
Organize luncheons on and off site
Other duties as assigned