Front Desk Administrative Assistant

EKN Engineering • Irvine, CA

5h

About The Position

EKN Engineering is a fast-growing B2B engineering and technology consulting firm dedicated to providing innovative solutions to our clients. We specialize in delivering cutting-edge technologies and strategic consulting services to help businesses thrive in today's rapidly evolving landscape. As a trusted partner, we prioritize integrity, excellence, and compliance with industry regulations and standards. We’re looking for a Front Desk Administrative Assistant to support the team with a variety of administrative tasks. These tasks may include inventory management, meeting management, and a wide variety of clerical support. The Front Desk Administrative Assistant must thrive in a fast-paced, technology-driven environment. This role requires someone who can be a self-starter and guarantee efficiency in the work they present. The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail, and eminent organization.

Requirements

• Proven experience as an administrative assistant or other relevant administrative support experience
• Strong understanding of Microsoft Office Suite (i.e., Outlook, Teams, Visio, Word, PowerPoint)
• Ability to prioritize daily workload
• Ability to meet deadlines in a fast-paced environment
• Detail oriented and ability to multitask
• Problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Outgoing and eager demeanor
• Demonstrates strong organization skills and attention to detail

Nice To Haves

• About 1 year of experience in high paced office environment
• Open to growth within the company
• Desire to improve practices and daily tasks
• Ability to think outside of the box with a sense of urgency

Responsibilities

• Support the office and its employees to ensure company goals are met and operations run efficiently
• Assist in the scheduling of meetings as needed
• Screen and assist all phone inquiries
• Monitor parking lot to ensure compliance with company parking policies, communicate regulations, and procedures to employees and visitors
• Make travel arrangements, such as booking flights and hotel accommodations as needed
• Manage reception area, ensuring appropriate assistance of all visitors and building access
• Sort mail daily and deliver to appropriate personnel
• Deliver packages as needed (FedEx, UPS and/or USPS)
• Maintain inventory levels and place any orders for office and kitchen supplies
• Assist with coordinating company events, as needed
• Create reports, presentations, and companywide announcements
• Perform other administrative tasks, as assigned
• Assist the Facilities Manager, as needed

Benefits

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.
• 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.
• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.
• Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more.
• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.
• Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.
• JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.
• Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via AbleTo and Calm, and monthly rewards for healthy activities through Rally.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed