Freight Coordinator

InProduction•Phoenix, AZ

17h•$42 - $48•Hybrid

About The Position

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event. The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry and operating executives. ZMC approaches its investments in collaboration with management teams and has a successful track record of actively adding value to portfolio companies. Come join us! Check out our web page https://inproduction.net/welcome/ We are seeking a detail-oriented and execution-focused Freight Coordinator to support transportation operations in a high-volume, fast-paced environment. This role is responsible for managing the full lifecycle of shipments, ensuring freight moves efficiently from origin to destination using our broker network, internal ERP system, and established processes. This position is remote eligible after onboarding, with approximately one month of onsite training required.

Requirements

Experience in freight coordination, logistics, transportation, dispatch, or brokerage operations
Comfortable working in a computer-based environment for extended periods
Ability to learn and operate within ERP systems and internal tools
Strong organizational skills with the ability to manage multiple active shipments
Excellent attention to detail and follow-up discipline
Clear communication skills with brokers, carriers, drivers, and internal stakeholders
Ability to evaluate rates and service options while balancing urgency and cost
Self-motivated with the ability to work independently in a fast-paced environment

Nice To Haves

Experience with ERP, TMS, or logistics tracking systems
Familiarity with broker networks, carrier sourcing, and lane pricing strategies
Experience with freight billing, invoice reconciliation, and shipment closeout
Background supporting constructn, events, industrial, or project-based operations

Responsibilities

Monitor ERP systems and internal communications for transportation requests
Secure truck capacity through an approved broker network based on timing and service requirements
Manage the full shipment lifecycle from booking through delivery confirmation
Track shipments in transit and proactively communicate delays, risks, or changes to stakeholders
Ensure proper receipt of loads and complete shipment records through billing and invoice processing
Maintain accurate and up-to-date records of shipments, rates, carriers, and broker activity
Support lane pricing strategy through recurring RFP processes and periodic quote comparisons
Solicit competitive quotes for non-RFP lanes to maintain cost efficiency
Follow company freight procedures, escalation protocols, and documentation standards
Collaborate with internal teams to align transportation with operational schedules and priorities
Identify process gaps, cost issues, and service improvement opportunities within the freight network