FPS Branch Administrator

Johns Hopkins Applied Physics Laboratory • Laurel, MD

1d • $27 - $44

About The Position

Are you an enthusiastic self-starter?
Do you love to tackle unusual and important problems?
Do you enjoy working with people and coordinating activities to ensure team success?
Would you value working in an environment that rewards creative thinking and focuses on solutions?
If so, we're looking for someone like you to join our team at APL!
We are seeking a Branch Administrator to provide administrative support to the Branch Supervisors in the Force Projection Sector. This is a new role being established in the Force Projection Sector and you will be a key member of the Managing Executive Leadership Team. You will be responsible for day-to-day administrative activities as well as working with a strong Sector administrative team. We recognize the Administrator role as a valued partner in reaching goals. We are looking for a self-directed, highly motivated administrator who thrives on being entrusted with significant responsibilities and sensitive information and can be relied on to make things happen.
Primarily be responsible for coordinating and expediting efforts for a driven set of leaders in a fast-paced environment. This includes proactively supporting sector-wide initiatives led by the branch supervisors, executing day-to-day activities, such as maintaining calendars, crafting agendas, and planning meetings, being accountable for handling and closing action items, and providing an innovative approach to leading sector and branch activities and events.
Track and coordinate timely responses from branch leaders and staff to data calls, some of which contain confidential information. Anticipate and plan for regularly scheduled activities such as performance and salary reviews, group strategy reviews, overhead and capital planning, IRAD calls, etc.
Review documentation and correspondence to ensure accurate information and conformance to guidelines. Serve as an authoritative source of information in response to requests regarding operational practices and procedures.
Assist with the development of presentations, to include research, data collection and organization, editing and formatting.
Promote the use of communication and collaboration tools to increase partnerships between the Branches and across the Sector.
Maintain administrative cognizance over Branch activities, provide insight to the Branch Supervisors and provide assistance to administrative branch staff as needed.
In collaboration with the other FPS executive administrators, coach and mentor group admins to ensure a professional collaborative work environment that is responsive to the needs of the technical groups.
Meet with Sector admins regularly to support sector-wide initiatives and bring unique skills to help solve sector administrative challenges.
Initiate and participate in opportunities to improve practices, including developing process improvement plans and leading plan implementation.

Requirements

• Possess a High School diploma/equivalent with a minimum of 5 years of administrative experience or a Bachelor's degree in Business Admin, Management, communications or related business field.
• Have strong business software skills, including experience using MS Excel, Word, Outlook, and PowerPoint.
• Are highly organized and have the ability to prioritize and complete activities based on the organization’s needs.
• Can independently analyze, summarize, and make recommendations on administrative and project related activities.
• Are collaborative, can work well on teams using discretion and tact, and possess excellent verbal and written communication capabilities.
• Are willing to work non-standard hours from time to time.
• Are able to obtain Interim Secret level security clearance by your start date and can ultimately obtain Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Nice To Haves

• Possess a college degree
• Have comprehensive knowledge of APL practices and procedures, travel processes, purchasing, budgetary, and security interactions.
• Have experience with operating classified information systems, safeguarding classified materials, and have a thorough understanding of security practices and procedures.
• Have experience recruiting, training, and developing the careers of administrative staff.
• Have a proven track record of driving positive change into an organization's practices and procedures, culture, and overall effectiveness.
• Hold an active Secret.

Responsibilities

• Coordinating and expediting efforts for a driven set of leaders in a fast-paced environment.
• Proactively supporting sector-wide initiatives led by the branch supervisors
• Executing day-to-day activities, such as maintaining calendars, crafting agendas, and planning meetings
• Handling and closing action items
• Providing an innovative approach to leading sector and branch activities and events
• Track and coordinate timely responses from branch leaders and staff to data calls, some of which contain confidential information.
• Anticipate and plan for regularly scheduled activities such as performance and salary reviews, group strategy reviews, overhead and capital planning, IRAD calls, etc.
• Review documentation and correspondence to ensure accurate information and conformance to guidelines.
• Serve as an authoritative source of information in response to requests regarding operational practices and procedures.
• Assist with the development of presentations, to include research, data collection and organization, editing and formatting.
• Promote the use of communication and collaboration tools to increase partnerships between the Branches and across the Sector.
• Maintain administrative cognizance over Branch activities, provide insight to the Branch Supervisors and provide assistance to administrative branch staff as needed.
• Coach and mentor group admins to ensure a professional collaborative work environment that is responsive to the needs of the technical groups.
• Meet with Sector admins regularly to support sector-wide initiatives and bring unique skills to help solve sector administrative challenges.
• Initiate and participate in opportunities to improve practices, including developing process improvement plans and leading plan implementation.

Benefits

• We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.
• At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas.
• Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED