FMHF Executive Assistant

State of Montana • Warm Springs, MT

12h • Onsite

About The Position

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Montana State Hospital. The FMHF Executive Assistant provides executive level administrative support by preparing statistical reports, handling information requests, managing policies, procedures and processes. This role performs administrative support functions such as managing calendars, booking travel, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining this department, the successful candidate will have the opportunity to perform meaningful work in public service to the state and its residents.

Requirements

• Thorough knowledge of office practices and procedures
• Thorough knowledge of recordkeeping, filing, letter writing, taking meeting minutes, and professional communication procedures
• Ability to work independently to organize workload to maximize efficiency and meet multiple priorities
• Ability to work well with healthcare professionals, psychiatric patients, and their families
• Ability to communicate clearly and maintain confidentiality when working with sensitive material
• Good interpersonal skills and ability to respond to stressful situations in a manner that helps the other individual de-escalate
• High school diploma or equivalent
• 3 years experience performing a variety of office support
• 2 years supervisory experience

Nice To Haves

• Associate degree in business or related field
• Executive level administrative experience

Responsibilities

• Provide executive level administrative support
• Prepare statistical reports
• Handle information requests
• Manage policies, procedures and processes
• Manage calendars
• Book travel
• Prepare correspondence
• Receive visitors
• Arrange conference calls
• Schedule meetings
• Supervise two employees

Benefits

• Healthcare coverage
• Retirement plans
• Paid vacation
• Sick leave
• Holidays
• Work/life balance
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program
• Advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees