Flight Administration FAA Testing Coordinator

Southeastern Oklahoma State University • Durant, OK

52d • $40,100

About The Position

The Flight Administration/FAA Testing Coordinator for Aerospace Sciences reports to the Director and provides office administration, FAA Testing and bookkeeping/accounting plus fiscal reporting to the department. Responsibilities include bookkeeping/accounting, monitoring, reviewing and tracking documents for flight operations, aircraft maintenance, and secretarial support for all faculty in the department (s), at the remote location at Tinker AFB and Rose Campuses. Position also responsible for processing purchase orders, responding to vendor inquiries, reconciling vendor statements, and supervising student employees.

Requirements

• Associate's degree or equivalent experience and knowledge of bookkeeping, data management and financial reporting.
• Proficiency in basic and advanced computer skills including Excel, Word, and PowerPoint.
• Ability to organize and prioritize work, meet deadlines and work without direct supervision.
• Ability to improvise and develop data from raw material.
• Excellent skills in written and oral communication and interpersonal skills.

Nice To Haves

• Bachelor's degree and previous office management and experience
• proficient computer skills in IBM based windows, Microsoft Office, database, and other software programs.
• Knowledge of airport operations/terminology highly desirable.

Responsibilities

• Flight operation/fiscal control and cost analysis
• Responsible for monitoring, tracking and reconciliation of departmental budgets.
• Processing purchase orders and matching with maintenance work orders.
• Student billing
• Southeastern FAA Testing Center Specialist
• Student Payroll
• Coordinates key requests forms and keys for student employees and Flight Instructors.
• Correlates monthly leave documents for all faculty and staff on Durant, Tinker and Rose Campuses.
• Generates monthly reports on aircraft utilization and fuel & oil consumption for tracking and correlation.
• Represents the Aerospace Sciences Institute by corresponding with potential new students via written and/or verbal communication.
• Annual Alumni and Scholarship Banquet- reserves tables, chairs, plants from SE Dept and coordinates food order.
• Prepares scholarship awards and letters for each receiving student.
• Aviation Career Day and Aviation Visitation Days- schedules meeting rooms, lunch, compiles a registration list of attendees, orders t-shirts, SE bags and literature for each student visiting.
• Assistant Sponsor of Woman in Aviation Student group schedule hotel, transportation, registration and completes paperwork for Transfer from their Foundation account to pay for their expenses.
• Assist with Flight Team trips, schedule hotel, registrations, transportation and completes paperwork for Transfer from their Foundation account to pay for their expenses.
• Maintains and yearly processing of the Pilot Qualification forms for State of Oklahoma Pilot insurance.
• Maintains the cleanliness of the front lobby, windows and the kitchen that is utilized by our students.
• Maintain Department Vehicles mileage logs and schedule maintenance for vehicles.
• Orders office supplies and flight supplies,
• Maintain departmental filing.
• Responsible for campus delivery and airport distribution at the airport of mail
• Student and employee badging for airport access
• Visitor greeting, badging, and facility tours coordination
• Other duties as assigned

Benefits

• Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern.
• Southeastern offers 25 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave.
• In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short-term disability, dependent life insurance and a variety of ancillary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree