Fleet Title Administrator

United Rentals•Plainfield, IL

1d•$22 - $35

About The Position

Great company. Great people. Great opportunities. If you’d like the chance to make your mark with the world’s largest equipment rental provider, come build your future with United Rentals! The Fleet Title Clerk and Administrator will be responsible for owning the dealership administration process for their state. The scope will include all vehicles and other equipment (i.e. trailers) covered by each specific state’s dealership license, and will include units disposed by UR’s general rental division, and all specialties. Compliance related job duties will include working with local teams to verify proper DBAs/title addresses, verifying sales tax rates and returning validated quotes to sales representatives with instructions on what information to provide at point of sale. Will manage and issue temp tags, request titles, complete title paperwork and any additional documents required by the state (e.g. vin inspection forms). Will also manage bank financing (where applicable), smog checks and vehicle weight certificates. Job contacts will include District Managers, Branch Managers, Outside Sales Representatives, Inside Sales Representatives, Strategic Account Managers, Holman/ARI, Vehicle Fleet, Sales Tax department and others working within both gen rent and specialty businesses. What you’ll do: Successful execution of vehicle and other sales by the dealership license, across gen rent, specialty and non-rent Verifying correct customer legal name (proper DBAs) & registration address – at point of RM quote Ensures valid sales taxes rates on each transaction Return quotes to Sales Reps with instructions to return final invoice and required documentation once sale is complete. Forms include: final invoice, bill of sale, disclosure forms, copy of current, valid, auto insurance and buyers ID Issue temp tags, request titles from Holman, and complete title paperwork, including VIN inspection Manage additional documentation related to bank financing, coordinating a smog test and obtaining a weight certificate Notarize documents as required Interact with DMV where necessary, via phone and in person Consistently communicate/reiterate rules around sale processing Update playbook, ensuring all processes are quantified, communicated and followed Work towards improving/automating processes in an effort to facilitate scale and efficiency Run weekly reports for all locations in the state against all relevant cat/classes to ensure no sales have been processed outside of dealership license requirements Maintain secure copies of customer sales records (temp tag, registration, title paperwork, DL & auto insurance) Maintain dealership license and any associated licenses in a “current status” Manage renewals as needed Other duties as assigned

Requirements

High School Diploma
3+ years in dealership operations and licensing matters/commercial truck
History of driving compliance with processes/programs
Excellent interpersonal skills and ability to collaborate effectively at all levels
Strong conflict resolution skills
Highly organized and strong attention to detail
Assertiveness to motivate toward high level compliance
Independent worker and self-starter
Computer skills (MS Office: Outlook, Excel, Word, PowerPoint)
Ability to multi-task, plan and organize time

Nice To Haves

Notary preferred

Responsibilities

Successful execution of vehicle and other sales by the dealership license, across gen rent, specialty and non-rent
Verifying correct customer legal name (proper DBAs) & registration address – at point of RM quote
Ensures valid sales taxes rates on each transaction
Return quotes to Sales Reps with instructions to return final invoice and required documentation once sale is complete.
Forms include: final invoice, bill of sale, disclosure forms, copy of current, valid, auto insurance and buyers ID
Issue temp tags, request titles from Holman, and complete title paperwork, including VIN inspection
Manage additional documentation related to bank financing, coordinating a smog test and obtaining a weight certificate
Notarize documents as required
Interact with DMV where necessary, via phone and in person
Consistently communicate/reiterate rules around sale processing
Update playbook, ensuring all processes are quantified, communicated and followed
Work towards improving/automating processes in an effort to facilitate scale and efficiency
Run weekly reports for all locations in the state against all relevant cat/classes to ensure no sales have been processed outside of dealership license requirements
Maintain secure copies of customer sales records (temp tag, registration, title paperwork, DL & auto insurance)
Maintain dealership license and any associated licenses in a “current status”
Manage renewals as needed
Other duties as assigned