Fleet Services Coordinator - Temporary

Idaho Power Company•Boise, ID

5d•$40 - $48

About The Position

Idaho Power — located in vibrant Boise, Idaho — is looking for a temporary Fleet Services Coordinator to join our Fleet team. It’s an exciting time to work for Idaho Power. Our work plays a critical role in communities we serve across Idaho and Oregon, and we’re working hard to provide our customers with safe, reliable, affordable energy they depend on. What does a Fleet Services Coordinator do for us? They function as a part of a team coordinating Fleet Services and Equipment Resource Pool's (ERP) daily logistics in a dynamic manner that meets deadlines and provides superior customer service to Idaho Power Company (IPC) employees.

Requirements

Knowledge of: Heavy equipment required for utility construction work
Resource scheduling, scheduling processes, batch processes, Asset Works, Asset Suite
Personal computers including commonly used business software applications (such as MS Office, Excel)
Scheduling software, current customer information system, Asset Suite, Workday, Work Management, Contract Management, Accounts Payable, and Inventory
Skills in: Conflict management, time management, prioritization, and organization
Effective interpersonal, verbal and written communication
Ability to: Manage multiple projects at one time with constant interruptions
Communicate effectively to gather project information and to disseminate project schedule information
Work with a wide variety of personality types and situations throughout the company
Adapt easily to change
Maintain organized and accurate files
Education: High school diploma or GED
Experience: 2 years of experience performing resource scheduling in construction or utility environment OR 3 years of related work experience in a fleet or equipment operation
Licenses & Certifications: Valid driver’s license with an acceptable driving record based on driving requirements for the position
PHYSICAL REQUIREMENTS May require light-duty physical tasks in support of vehicle preparation and receiving.
ADDITIONAL REQUIREMENTS Additional safety related training may be required.
Job requires work for long periods of time using a keyboard and computer monitor.
Job requires on call work.
Must be able to work in fast-paced, dynamic environment.

Nice To Haves

Department of Transportation (DOT) and American National Standards Institute (ANSI) regulations
Advanced Excel and business analytics
Preferred: Bachelor’s degree in statistics, mathematics, general business studies, or other related quantitative discipline OR An equivalent combination of education and/or experience
5 years of experience performing resource scheduling in construction or utility environment

Responsibilities

Coordinating equipment (trucks, machinery) and personnel (crew, drivers, or operators) as needed to meet the needs of the IPC construction workload or material deliveries
Coordinating resource and schedule requirements with stakeholders
Supporting Garage Foremen with IPC vehicle repair scheduling with outside vendors
Generating reports and schedules inspections for IPC vehicles
Entering data into Fleet Focus to track incoming charges against IPC vehicles
Scheduling and tracking intra-company vehicle and tool rentals
Scheduling rentals from outside vendors (i.e., forklifts, cranes, storage containers, etc.)
Verifying charges, and processes invoices using Asset Suite
Following up on the status of rented equipment to confirm that equipment is returned in a timely manner
Maintaining ERP schedule and calendar to ensure adequate resources are available for IPC activities
Training employees on mileage tickets and/or enters mileage tickets for rented IPC vehicles and tools
Tracking any Zonar errors on rented vehicles
Analyzing, identifying, and resolving equipment and tool scheduling problems
Supporting preparation and receiving of rented vehicles in support of Yard Coordinator
Stands call after hours for emergencies requiring resources