Fleet Services Analyst

Cumberland Farms•Westborough, MA

59d•Onsite

About The Position

Are you curious about solving complex business challenges for a leading convenience retailer? Do you have a passion for cross functional collaboration? Then you may be the perfect addition to our team! Cumberland Farms is a member of the EG America family of brands. EG America is one of the fastest-growing convenience store retailers in the United States, committed to becoming America's #1 'one-stop' destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. Headquartered in Westborough, Massachusetts, our Company has grown to over 1,500+ locations across the United States employing over 18,000 team members. You can find us operating under the following store banners: Certified Oil, Cumberland Farms, Fastrac, Kwik Shop, Loaf N Jug, Minit Mart, Sprint Food Stores, Tom Thumb, Turkey Hill, and Quik Stop. Our headquarters in Westborough, MA is home to our Store Support Center, Company Warehouse, and Culinary Center. Position Summary: Responsible for tracking slow-moving, excess, or obsolete inventory. Scheduling and oversite of inventory counts and discrepancies. File, monitor and analyze warranty claims to ensure we are maximizing warranty return dollars. Responsible for the reconciliation and expedition of all invoices associated with the fleet maintenance and distribution network.

Requirements

Minimum Education: High School Diploma or GED equivalent
Minimum Experience: 3 years fleet maintenance and distribution experience
Soft Skills/Competencies: Strong organizational and communication skills, both written and verbal. Proficient in Microsoft Office 2010 word and excel
Other Requirements: Travel: Periodic travel to satellite shops - clean driving record required
Hours & Conditions: Typically, Monday - Friday, 8+ hour days in office setting, 5 days in Westborough - subject to change
Physical Requirements: Minimal physical effort required, sitting / standing at computer for long periods of time. Ability to maneuver and lift up to 10 lbs.

Nice To Haves

Preferred Experience: 5 years' fleet maintenance and distribution experience

Responsibilities

Coordinate weekly cycle counts and track discrepancies in TMW/TMT software.
Coordinates/schedules complete physical inventory count annually.
Generate reports to track inventory levels, aged inventory, adjustments, and min/max control.
Company administrator for the TMW/TMT management system. Maintain accurate records in inventory and shop management systems.
Responsible for the reconciliation, coding and submitting of all invoices associated with the fleet maintenance and distribution network through AP software Stampli.
Responsible for payroll approval and time off scheduling for all fleet maintenance employees
File warranty claims with OEMs and third-party vendors
Track open warranty cases and follow up for timely resolution.
Maintain documentation and records for all warranty-related activities.
Collaborate with technicians to gather necessary information for accurate claim submission.
Monitor and analyze warranty trends to identify repeated issues or failures.
Coordinate warranty parts return and manage reimbursement processes.