Fleet Energy Analyst

City of New York • New York City, NY

3d

About The Position

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies. What we do ensures that all agencies can deliver on their mission. Our reach touches every facet of City government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: - Recruiting, hiring, and training City employees. - Managing 55 public buildings. - Acquiring, selling, and leasing City property. - Purchasing over $1 billion in goods and services for City agencies. - Overseeing the greenest municipal vehicle fleet in the country. - Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do. Fiscal and Business Management (FBM) is responsible for effectively managing agency finances to ensure programs are funded for critical work, the agency is maximizing revenue opportunities, and identifying efficiency opportunities, while preserving service delivery. The FBM Units include: - Expense Budget: Implements the agencywide expense budget by monitoring agency spending, processing expense budget modifications, and liaising with OMB on new expense budget needs. - Revenue Budget: Tracks and projects incoming revenues, monitors revenue targets, tracks grants, and oversees claims for expense reimbursements. - Capital Budget: Capital planning and budget management of the City's Public Buildings, Coastal Resiliency, Energy Efficiency, and Real Property capital portfolios. - Audits and Accounts: Responsible for Accounts payable (Expediting, Vouchering, Pre-Audit) and Revenue Collections. - Nonpublic Schools Security Reimbursement Program: Oversees the applications, budgets, trainings, and reimbursements for qualifying nonpublic schools for unarmed security services. The responsibilities this position will assume: - Review packages submitted by DCAS's Fleet Management and Energy Management (DEM). Ensure payment packages contain all required documentations outlined by contract. - Perform extensive analysis of payment packages including invoices, verification of contract prices and discount provisions, previous services rendered, certified payroll submissions, timesheets, delivery and/or inspection certifications. - Flag discrepancies in payment packages to Project Mangers to prevent overpayments. - Create comprehensive and detailed payment vouchers. Ensure deduction(s) and/or retainage were correctly applied. - Ensure timely payments to avoid service interruption or contract termination. - Process Disbursement Request Modifications (DRMs) for rush or special processing requests as needed. - Liaise with stakeholders such as construction companies, project managers, the Comptroller's office, the Department of Investigation, and other entities including internal and external auditors. - Update various payment tracking reports, process Release of Retainage documents, and monitor interest payments.

Requirements

• Only individuals who are currently serving permanently in the title of Staff Analyst or reachable on the Staff Analyst Civil Service list may apply.
• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
• A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
• An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Responsibilities

• Review packages submitted by DCAS's Fleet Management and Energy Management (DEM). Ensure payment packages contain all required documentations outlined by contract.
• Perform extensive analysis of payment packages including invoices, verification of contract prices and discount provisions, previous services rendered, certified payroll submissions, timesheets, delivery and/or inspection certifications.
• Flag discrepancies in payment packages to Project Mangers to prevent overpayments.
• Create comprehensive and detailed payment vouchers. Ensure deduction(s) and/or retainage were correctly applied.
• Ensure timely payments to avoid service interruption or contract termination.
• Process Disbursement Request Modifications (DRMs) for rush or special processing requests as needed.
• Liaise with stakeholders such as construction companies, project managers, the Comptroller's office, the Department of Investigation, and other entities including internal and external auditors.
• Update various payment tracking reports, process Release of Retainage documents, and monitor interest payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees